SOURCE: Vacation Tracker TITLE: Best Employee Time Off Tracking Software | Vacation Tracker URL: https://vacationtracker.io/get/best-time-off-tracker/ LANG: en PUBLISHED: 2026-09-17 UPDATED: 2026-09-17 SUMMARY: Time off tracking software your team will actually use. Accurate balances, automated policies and payroll-ready reports. 14-day free trial, no credit card. # Best Employee Time Off Tracking Software | Vacation Tracker Employee time off tracking chart showing people away each day this month No new password. Sign up with the workspace your team is already in and your people import themselves. You already have an account, technically. Most teams have their time off tracking live the same day. You connect Slack, Teams or Google, import your people, and set your policies once. If your policies are complicated, we will do a free setup call and turn them into automations with you. How long does setup actually take? No. Bulk upload your employee and leave data up front, so every balance and past request is there from day one. Nobody starts from zero. Do we lose our balances if we switch time off trackers? Only active users. Deactivate someone, on leave long term or gone entirely, and they stop counting on your next bill. Admins and approvers are not charged separately, and there is no cap on how many of either you have. Yes. Each location gets its own policies, and we suggest rules based on local leave law as you set it up. Public holidays import automatically per country. One piece of time off management software covers every office. Can it handle different countries and holidays? Export clean reports whenever you run payroll, schedule them to arrive automatically, or sync directly through ADP, Zapier, our API or the MCP connector. How does it work with payroll? Vacation Tracker is SOC 2 Type II certified and GDPR compliant, with encryption in transit and at rest, role-based access, AWS hosting in North America and the EU, and annual penetration tests. Absolutely. You can always book a free demo and we will gladly walk you through it, along with anyone else who wants to see more of the platform. Can we book a demo to see the product? Nothing charges automatically. You pick a plan when you are ready, and you can cancel any time with no fee and no minimum term. Need longer than 14 days? Ask and we will extend it. What happens when the trial ends? The questions we get asked most, answered straight. Still wondering about our employee time off tracker? Start your 14-day free trial Your team requests time off where they already work. You get accurate balances, policies that run themselves, and a clear view of who's off, so you can plan ahead instead of reacting. The best time off tracking software is the one employees actually use. An employee asks for time off wherever suits them. However your team works, there's a way in. The request goes straight to their manager, who can see the request details and whether it clashes with anyone else at a glance. Individual balances and accruals stay up to date on their own. Accurate numbers the moment somebody asks for them. Look ahead at any month and see who's away, so projects get planned around real availability rather than reshuffled later. The same four steps whether you're twelve or twelve hundred people. Here's how it works, from start to finish. 3 locations · 10 departments Unlimited leave policies and holidays Leave balance & leave request reports Leave request notice period automation ADP, Zapier, OpenAPI and MCP integrations Ideal for growing teams who want more control and visibility. Unlimited locations & departments Advanced leave policies: Accruals · Hourly tracking · TOIL Multi-level & substitute approvals Everything you need to fully automate, customize, and scale PTO tracking. Time off tracking software pricing, minus the sales call. Pick the plan that fits and pay per user. No setup fee, no contract. Go yearly to save a little or stay monthly, and you only ever pay for the people you add. No demo required to see the price. 3,500+ teams track time off with us, 4.7 stars on average, and more badges than we know what to do with. The part where we list our references. noindex, nofollow, noarchive, nosnippet, noimageindex Most tools only show who's off today. Vacation Tracker goes further with Team Energy, so people get a sense of how they're doing and managers can spot who hasn't taken a break in months. What about people who never book time off? They will, because there's barely anything new to use. It works in Email, Slack, Microsoft Teams, Google Workspace, on their phone, and now through AI tools too. Will my team actually bother using it? Absolutely. Balances update in real time and are tracked per person, and you can pull whatever report you need, whether that's lining up with payroll or something else. Are the numbers accurate and up to date? Vacation Tracker handles whatever you throw at it. Accruals, carryover, extra days for long service, blackout dates, specific holidays for different regions. It's got you covered, and then some. Can it handle our specific time off policies? The short version, for anyone comparing time off trackers. You're probably wondering a few things.