SOURCE:    Vacation Tracker
TITLE:     Sync Leave to Outlook Calendar | Vacation Tracker
URL:       https://vacationtracker.io/integrations/outlook-calendar/
LANG:      en
PUBLISHED: 2026-10-26
UPDATED:   2026-10-26
SUMMARY:   Sync approved leave, PTO and public holidays to Outlook with Vacation Tracker, on personal or shared calendars, with automatic out-of-office replies.

# Sync Leave to Outlook Calendar | Vacation Tracker

## Sync leave to Outlook Calendar with Vacation Tracker

See approved leave and public holidays in Outlook Calendar, on your own calendar or a shared team calendar, next to every meeting.

- Start free trial (https://app.vacationtracker.io/signup)
- Book a demo (https://vacationtracker.io/request-a-demo/)

Available on Core, Complete. 14-day free trial, no credit card.

## How to connect Outlook Calendar to Vacation Tracker

- Sign up for Vacation Tracker: Start your free trial with your work email, Microsoft Teams, Slack or Google account. No credit card needed.
- Connect Outlook Calendar: In Vacation Tracker, choose Outlook Calendar and sign in to approve access.
- Pick personal or shared: Sync your own leave, or, as an admin, choose a department, location or the whole company.
- Leave shows up on its own: Every approved leave and holiday appears as an event, and changes update automatically.

Need more detail? Read the calendar sync guide (https://vacationtracker.io/knowledge-base/guide-how-do-i-sync-my-calendar-with-vacation-tracker/).

## What you can do with Outlook Calendar

### See your own leave in Outlook Calendar

Connect your Outlook Calendar once, and every approved leave shows up as an event right next to your meetings.

### Share team leave in one Outlook calendar

Sync approved leave for a department, a location or the whole company into a shared Outlook Calendar.

### Keep holidays and changes in sync

Public holidays show for each location, and when leave is edited or cancelled, the Outlook Calendar event follows.

### Set out of office automatically

Vacation Tracker reminds you before your leave and sets an Outlook out-of-office reply you can fully customize.

## Outlook Calendar integration FAQ

### What syncs from Vacation Tracker to Outlook Calendar?

Approved leave, with the person's name, leave type and duration, plus public holidays for their location. Edits and cancellations update the Outlook Calendar event too.

### Do pending leave requests show up in Outlook Calendar?

No. Only approved leave syncs, so your calendar only shows time off that is confirmed.

### Can I share a team leave calendar in Outlook Calendar?

Yes. Administrators can sync a department, a location or the whole company to a shared Outlook Calendar.

### Which plans include the Outlook Calendar integration?

Connecting your own Outlook Calendar works on both the Core and Complete plans. A shared team calendar in Outlook is on the Complete plan; on Core, a shared calendar works with an iCal link.

### Can I try the Outlook Calendar integration during the free trial?

Yes. Your 14-day free trial includes every integration, so you can set up Outlook Calendar before you choose a plan.

## More Vacation Tracker integrations

- Microsoft Teams (https://vacationtracker.io/integrations/microsoft-teams/): Approvers get every request in their Microsoft Teams chat, and each office's channel gets its own who's-out update.
- ADP Workforce Now® (https://vacationtracker.io/integrations/adp-workforce-now/): Employee data comes in from ADP Workforce Now® for setup, and approved leave is sent back to ADP automatically.
- Zapier (https://vacationtracker.io/integrations/zapier/): Start a Zap when leave is requested, approved or cancelled, and send the details to 7,000+ apps without code.

See all Vacation Tracker integrations (https://vacationtracker.io/integrations/)

## What customers say

The reason we chose this product is because it integrates seamlessly with Microsoft 365 and helps our management team manage employee leaves straight from the software we use everyday.

Sarah E., Node Medcom, Project Coordinator, Public Relations (Capterra review)

It is incredibly intuitive and the integration with Teams makes it a breeze for both managers and employees.

Cat M., Resnicow and Associates, SVP of Operations, Public Relations (Capterra review)

Ease of use for employees, that it is integrated in Slack, a system we already use.

Kristen C., Salty Ministries Inc, Operations and Finance, Religious Institutions (Capterra review)

## Try Vacation Tracker with Outlook Calendar

14-day free trial. No credit card, no contract.

- Start free trial (https://app.vacationtracker.io/signup)
- Book a demo (https://vacationtracker.io/request-a-demo/)