SOURCE:    Vacation Tracker
TITLE:     Admin Training 6: Give Someone Admin or Location Admin Rights (Email Only)
URL:       https://vacationtracker.io/knowledge-base/admin-training-email-only-give-someone-admin-or-location-admin-rights/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Make someone an Administrator or a Location Admin, and understand where Approver fits in.

# Admin Training 6: Give Someone Admin or Location Admin Rights (Email Only)

# Admin Training 6: Give Someone Admin or Location Admin Rights (Email Only)

Share the work by giving someone the Administrator or Location Admin role. You change a user's Role on their profile.

## Decide First

- Administrator: manages the whole workspace.

- Location Admin: only sees and manages users in the Locations you choose for them.

- User: manages their own leave. This is everyone's starting Role.

Give the Administrator role to the few people who manage company-wide settings. Use Location Admin for people who run one office or country.

## Change Someone's Role

- In the left-hand menu, under Team & Approval Flows, click Users and open the person's profile.

- Under User Profile, click Edit.

- In Role, choose User, Location Admin or Administrator.

- For a Location Admin, choose their Managed Locations.

- Click Update.

![Update User form with Role set to Location Admin and the Managed Locations field showing](https://cms.vacationtracker.io/uploads/admin_training_email_only_give_someone_admin_or_location_admin_rights_1_4ce2bb2024_16b0de52f5.png)

Looking for Approver?

Approver isn't in the Role list. You add Approvers on a Department. See Admin Training 4: Choose Who Approves Whose Leave With Departments (Email Only) (https://vacationtracker.io/knowledge-base/admin-training-email-only-choose-who-approves-whose-leave-with-departments/)

## Check It Worked

On the Users page, the Roles column shows the new Role. Someone who is also an Approver shows both, for example "Administrator, Approver".

## Common Questions

How do I remove someone's Admin rights?Edit their profile and set Role back to User. Their leave history stays.

Can an Administrator also approve leave?Yes. Add them as an Approver on a Department. Their Role stays Administrator.

### What's Next?

Admin Training 7: Approve, Change or Add Leave for Anyone (Email Only) (https://vacationtracker.io/knowledge-base/admin-training-email-only-approve-change-or-add-leave-for-anyone/)
Guide: Administrator vs Location Admin vs Approver vs User (https://vacationtracker.io/knowledge-base/guide-administrator-vs-location-admin-vs-approver-vs-user/)
Guide: What Can a Location Admin Do? (https://vacationtracker.io/knowledge-base/guide-what-can-a-location-admin-do/)

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