SOURCE:    Vacation Tracker
TITLE:     Admin Training 7: Approve, Change or Add Leave for Anyone (Slack)
URL:       https://vacationtracker.io/knowledge-base/admin-training-slack-approve-change-or-add-leave-for-anyone/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Respond to leave requests, edit or delete leave, and add leave for anyone in your company.

# Admin Training 7: Approve, Change or Add Leave for Anyone (Slack)

# Admin Training 7: Approve, Change or Add Leave for Anyone (Slack)

As an Administrator, you can respond to leave requests, change leave that's already booked, and add leave for anyone.

## Respond to Requests Waiting on You

- Go to Home and switch the view to Team Calendar.

- Under Waiting on you, review each request.

- Click Approve, Deny or Edit.

![Home page in Team Calendar view with the Waiting on you list showing a pending request and the Edit, Deny and Approve buttons](https://cms.vacationtracker.io/uploads/admin_training_email_only_approve_change_or_add_leave_for_anyone_1_c8a92526ea_8cbfc68008.png)

## Manage One Person's Leave

Open the user's profile and go to the Leaves tab:

- Pending Leave Requests: Approve, Deny, Deny with Reason or Edit.

- Scheduled Leaves: approved leave that hasn't happened yet.

- History: past leave, which you can Edit or Delete.

![Leaves tab on a user's profile with Pending Leave Requests, Scheduled Leaves and History](https://cms.vacationtracker.io/uploads/admin_training_email_only_approve_change_or_add_leave_for_anyone_2_16c2526011_12015c1c84.png)

## Add Leave for Someone

Use this when someone can't request leave themselves, for example when they call in sick.

- Click Request Leave at the top of the menu and choose Add Leave.

- Choose the user under Select a User.

- Choose the Leave Type and the Start and End Date, and add a Reason if needed.

- Click Add Leave.

You can also click Add Leave on a user's profile.

![Add Leave form with Select a User, Leave Type and Start and End Date](https://cms.vacationtracker.io/uploads/admin_training_email_only_approve_change_or_add_leave_for_anyone_3_02d83aacfc_5c2ca3de44.png)

## Check It Worked

On the user's Leaves tab, the leave shows the right status and dates, and their balance under Leave quotas has changed.

## Common Questions

Where else can I find pending requests?Open the user's profile and go to the Leaves tab. Pending Leave Requests are listed at the top.

How do I add time off in lieu (TOIL)?See How Do I Add TOIL for a User? in the links below.

### What's Next?

Admin Training 8: Send Leave Summaries and Birthday Messages to Your Team (Slack) (https://vacationtracker.io/knowledge-base/admin-training-slack-send-leave-summaries-and-birthday-messages-to-your-team/)
How Do I Add a Leave for a User? (https://vacationtracker.io/knowledge-base/how-do-i-add-a-leave-for-a-user/)
How Do I Add TOIL for a User? (https://vacationtracker.io/knowledge-base/how-do-i-add-toil-for-a-user/)

Need help?

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