SOURCE:    Vacation Tracker
TITLE:     Admin Training 8: Send Leave Summaries and Birthday Messages to Your Team (Slack)
URL:       https://vacationtracker.io/knowledge-base/admin-training-slack-send-leave-summaries-and-birthday-messages-to-your-team/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Send daily or weekly leave summaries and birthday messages to a channel or by email.

# Admin Training 8: Send Leave Summaries and Birthday Messages to Your Team (Slack)

# Admin Training 8: Send Leave Summaries and Birthday Messages to Your Team (Slack)

Team Notifications keep everyone up to date without opening the dashboard. Send a daily or weekly summary of who's off, and birthday messages.

## Decide First

- How often: daily or weekly, on which days, at what time.

- Who it covers: everyone, or filtered by Locations, Departments or Labels.

- Where it goes: a channel or email.

- Quiet days: whether to send it when no one has upcoming leave.

## Create a Daily or Weekly Summary

- In the left-hand menu, under Team & Approval Flows, click Team Notifications.

- Click New Notification and choose Daily/Weekly Notifications.

- Enter a Notification Name and, optionally, filter who it includes.

- Set the Frequency, Send on days, Time and Time zone.

- Under Send via, choose Channel and pick the Slack channel (public or private), or choose Email. You can add several email recipients, but only one channel per notification.

- Choose how to Group leaves by, what to do If No Upcoming Leaves, and the Language.

- Read the Summary, then click Create Notification.

![New Notification form showing Frequency, Send on, Send via and the Summary](https://cms.vacationtracker.io/uploads/admin_training_email_only_send_leave_summaries_and_birthday_messages_to_your_team_1_122768a1f3_70a5c6d6c9.png)

## Create a Birthday Message

- Click New Notification and choose Birthday Notifications.

- Enter a name and choose whether it applies to all users.

- Set Send at, Send via and the language.

- Choose whether to send on weekends and non-working days. If not, the message goes out on the next working day.

- Optionally, add people who should get a 3-day heads-up.

- Click Create Notification.

Birthdays are opt-out

Users can turn off their own birthday announcement under Account Settings.

![New Birthday Notification form with Send at, Send via and the 3-day heads-up](https://cms.vacationtracker.io/uploads/admin_training_email_only_send_leave_summaries_and_birthday_messages_to_your_team_2_d101e80544_987f6e9cb0.png)

## Check It Worked

The notification is listed on the Team Notifications page with its switch on.

## Common Questions

Can I have more than one notification?Yes. For example, use the Departments filter to create a separate summary for each Department.

### What's Next?

Admin Training 9: Choose Which Roles Can See Each Feature (Slack) (https://vacationtracker.io/knowledge-base/admin-training-slack-choose-which-roles-can-see-each-feature/)
Guide: Notifications within Vacation Tracker (https://vacationtracker.io/knowledge-base/guide-notifications-within-vacation-tracker/)
How Do I Set Notifications Within Vacation Tracker? (https://vacationtracker.io/knowledge-base/how-do-i-set-notifications-within-vacation-tracker/)

Need help?

Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.