SOURCE:    Vacation Tracker
TITLE:     Approver Training 4: Add Leave for a Team Member Who Can't Request It (Email Only)
URL:       https://vacationtracker.io/knowledge-base/approver-training-email-only-add-leave-for-a-team-member-who-cant-request-it/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Add leave for someone in your Department when they can't request it themselves. It's approved right away.

# Approver Training 4: Add Leave for a Team Member Who Can't Request It (Email Only)

# Approver Training 4: Add Leave for a Team Member Who Can't Request It (Email Only)

Add leave for someone on your team when they can't request it themselves, for example when they call in sick. Leave you add is approved right away.

## Add the Leave

- Click Request Leave at the top of the menu and choose Add Leave.

- Choose the person under Select a User. You'll see the people in the Departments you approve for.

- Choose the Leave Type. The list depends on the person's Location.

- Choose the Start and End Date and add a Reason if needed.

- Check the line under the dates. It tells you if anyone else from the Department is on leave at the same time.

- Click Add Leave.

![Add Leave form with Select a User, Leave Type, dates and the line showing who else is on leave](https://cms.vacationtracker.io/uploads/approver_training_email_only_add_leave_for_a_team_member_who_cant_request_it_1_a8fe414f2f_ce659bfe87.png)

Enter submits the form

Pressing Enter adds the leave straight away. Fill in every field before you press it.

## Check It Worked

You see the Leave added page, and the leave shows on the Calendar and on the person's Leaves tab.

![Leave added page](https://cms.vacationtracker.io/uploads/approver_training_email_only_add_leave_for_a_team_member_who_cant_request_it_2_410a6e52d7_7f463cf3d1.png)

## Common Questions

Why can't I find someone in the list?You can only add leave for people in the Departments you approve for. Ask your Administrator to add leave for anyone else.

Why is a leave type missing?Leave types come from the person's Location. If one is missing, that Location doesn't have it. Ask your Administrator.

### What's Next?

Approver Training 5: Check Who's Off Before You Approve (Email Only) (https://vacationtracker.io/knowledge-base/approver-training-email-only-check-whos-off-before-you-approve/)
Approver Training 3: Change a Leave Request or Cancel Approved Leave (Email Only) (https://vacationtracker.io/knowledge-base/approver-training-email-only-change-a-leave-request-or-cancel-approved-leave/)
Approver Training 2: Approve or Deny Leave Requests in the Dashboard (Email Only) (https://vacationtracker.io/knowledge-base/approver-training-email-only-approve-or-deny-leave-requests-in-the-dashboard/)

Need help?

Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.