SOURCE:    Vacation Tracker
TITLE:     Approver Training 6: Send Your Team Leave Summaries and Birthday Messages (Slack)
URL:       https://vacationtracker.io/knowledge-base/approver-training-slack-send-your-team-leave-summaries-and-birthday-messages/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Send your team a daily or weekly summary of who's off, or birthday messages, to a Slack channel or by email.

# Approver Training 6: Send Your Team Leave Summaries and Birthday Messages (Slack)

# Approver Training 6: Send Your Team Leave Summaries and Birthday Messages (Slack)

Keep your team up to date without opening the dashboard. Send a daily or weekly summary of who's off, or birthday messages.

As an Approver, you see and manage only the notifications you create, and they include only people in your Departments.

## Create a Daily or Weekly Summary

- In the left-hand menu, click Team Notifications.

- Click New Notification and choose Daily/Weekly Notifications.

- Enter a Notification Name and, optionally, filter who it includes.

- Set the Frequency, Send on days, Time and Time zone.

- Under Send via, choose Channel and pick the Slack channel, or choose Email.

- Choose how to Group leaves by, what to do If No Upcoming Leaves, and the Language.

- Read the Summary, then click Create Notification.

![New Notification form showing Frequency, Send on, Send via and the Summary](https://cms.vacationtracker.io/uploads/approver_training_email_only_send_your_team_leave_summaries_and_birthday_messages_1_26465f9c35_52f0579f41.png)

![Team Notifications page listing the notifications you created](https://cms.vacationtracker.io/uploads/approver_training_email_only_send_your_team_leave_summaries_and_birthday_messages_2_f165fb8219_308d145476.png)

## Create a Birthday Message

- Click New Notification and choose Birthday Notifications.

- Enter a name and choose who it applies to.

- Set Send at, Send via and the language.

- Click Create Notification.

![New Birthday Notification form with Send at, Send via and the preview](https://cms.vacationtracker.io/uploads/approver_training_email_only_send_your_team_leave_summaries_and_birthday_messages_3_32de4649ba_218406e4fd.png)

## Check It Worked

The notification is listed on the Team Notifications page with its switch on.

## Common Questions

Can I see notifications my Administrator created?No. You only see and manage the notifications you create.

Can I include people outside my Departments?No. Your notifications only include people in the Departments you approve for.

### What's Next?

Approver Training 7: Choose Who Approves Requests While You're Away (Slack) (https://vacationtracker.io/knowledge-base/approver-training-slack-choose-who-approves-requests-while-youre-away/)
Guide: Notifications within Vacation Tracker (https://vacationtracker.io/knowledge-base/guide-notifications-within-vacation-tracker/)
Approver Training 5: Check Who's Off Before You Approve (Slack) (https://vacationtracker.io/knowledge-base/approver-training-slack-check-whos-off-before-you-approve/)

Need help?

Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.