SOURCE: Vacation Tracker TITLE: Can I Turn Off Leave Reminders? URL: https://vacationtracker.io/knowledge-base/can-i-turn-off-leave-reminders/ LANG: en PUBLISHED: 2023-08-15 UPDATED: 2025-05-27 READING: 1 min # Can I Turn Off Leave Reminders? # Can I Turn Off Leave Reminders? Short answer: no. Vacation Tracker's reminders for unanswered leave requests are part of the core approval flow and can't be disabled. The longer answer: you can snooze them on a per-request, per-Approver basis from the reminder message itself, which stops the rest of the reminder cycle for that one request. Who gets reminders Reminders are sent to Approvers when a leave request hasn't been approved or denied yet. They stop the moment someone takes action on the request — or when the request expires after seven business days. Users (the people requesting leave) don't get reminded; only the people who need to act on the request do. ## Why Reminders Aren't Switchable Approval reminders are baked into how Vacation Tracker keeps requests moving. Without them, requests would silently sit in inboxes until they expired, leaving Users in the dark about whether their leave is approved. So reminders are automated, mandatory, and run on a fixed cadence: a 1st reminder the next business day, a 2nd after 3 business days, a 3rd after 5 business days, and then automatic expiration on day 7. The full timing is in What is the schedule / flow of leave reminders? (https://vacationtracker.io/knowledge-base/what-is-the-schedule-flow-of-leave-reminders/) The trade-off is intentional. Disabling reminders globally would create a much worse problem: leave requests stuck in an Approver's queue with no nudges, eventually expiring and forcing the User to re-submit. The snooze option below is the escape hatch when a particular reminder is genuinely unwelcome. ## Snoozing a Reminder Instead When a reminder lands in Slack, Microsoft Teams, or email, the message includes a Snooze action alongside Approve and Deny. Tapping Snooze stops Vacation Tracker from sending any further reminders for that specific request to that specific Approver. ![A leave reminder message in chat with an Approve button, a Deny button, and a Snooze action — typical layout shown in Slack and Microsoft Teams](https://cms.vacationtracker.io/uploads/helpdesk_artikal_can_i_turn_off_leave_reminders_first_image_place_464c29209a.png) What snooze does and doesn't do: - Stops the rest of the reminder cycle for the request that was reminded about. If you snooze the 1st reminder, you won't see a 2nd or 3rd for that same request. - Per-Approver, not workspace-wide. If a Department has three Approvers and only one of them snoozes, the other two keep getting reminders on their own schedule. - Doesn't approve or deny the request. The leave is still pending and still needs an explicit Approve or Deny. Snoozing only mutes the nag. - Doesn't change the 7-business-day expiration. If no Approver acts, the request still auto-expires at the end of the cycle and the User is notified. - Doesn't apply to future requests. The next leave request that comes in within the same 24-hour window starts its own reminder cycle for that Approver — snooze is per-leave, not "mute this Approver for the day." Pattern that works If reminders are landing too often because requests are piling up, the cleanest fix isn't snooze — it's adding more Approvers to the Department, or assigning a Substitute Approver (https://vacationtracker.io/knowledge-base/how-does-an-approver-assign-a-substitute-approver/) for periods when the primary Approver is on leave or in deep work. Snooze handles the one-off "I'll get to this in an hour" case; structural changes handle the chronic case. ## Common Questions Can an Admin turn off reminders for the whole company? No. There's no workspace-wide toggle for approval reminders, and there's no per-Department or per-Leave-Type toggle either. They run automatically for every leave request that requires approval. This is true on both the Core and Complete plans. If I snooze, will I lose track of the request? The reminder messages stop, but the request stays pending in your dashboard. Open Dashboard → Pending Requests in Vacation Tracker any time to see what's still awaiting your decision. The request will also auto-expire on day 7 if no one acts, so a forgotten snooze isn't catastrophic — the User will get an "expired" notification and can re-submit. Will a new leave request from the same User restart the reminder cycle for me? Yes. Snooze is scoped to one specific leave. If the same User submits another request — or if anyone else in your Department does — that's a new reminder cycle that you'll receive normally. The first reminder for it will land within 24 hours of submission, on the standard cadence. ### What's Next? What is the schedule / flow of leave reminders? (https://vacationtracker.io/knowledge-base/what-is-the-schedule-flow-of-leave-reminders/) Why am I receiving reminders? (https://vacationtracker.io/knowledge-base/why-am-i-receiving-reminders/) How Do I Disable / Delete Notifications? (https://vacationtracker.io/knowledge-base/how-do-i-disable-delete-notifications/) Need help? Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.