SOURCE:    Vacation Tracker
TITLE:     How do I Check Leave History and Upcoming Leaves for Individual Users?
URL:       https://vacationtracker.io/knowledge-base/how-do-i-check-leave-history-and-upcoming-leaves-for-individual-users/
LANG:      en
PUBLISHED: 2020-12-29
UPDATED:   2026-02-13
READING:   1 min
SUMMARY:   As an Admin within Vacation Tracker you have the power, to access users' profile pages :) and check their history and upcoming leaves! To review a user's history and upcoming leaves, please use the following steps:

# How do I Check Leave History and Upcoming Leaves for Individual Users?

# How do I Check Leave History and Upcoming Leaves for Individual Users?

The User profile's Leaves tab is the canonical place. It splits into two sections — Scheduled Leaves (what's coming up) and History (what's already happened) — and supports filtering by Status, Request Type, and Leave Type.

## Steps

- Sign in at app.vacationtracker.io (https://app.vacationtracker.io/signin).

- In the left menu, click Users.

- Click the User you want to inspect.

- On their profile, click the Leaves tab.

![User profile Leaves tab with the Scheduled Leaves list at the top and History list below, plus the Status / Request Type / Leave Type filter dropdowns at the top](https://cms.vacationtracker.io/uploads/helpdesk_artikal_how_do_i_check_leave_history_and_upcoming_leaves_for_individual_users_first_image_place_4726bccc66.png)

## What You'll See

The Leaves tab is organized into two sections side by side:

### Scheduled Leaves (upcoming)

Leaves the User has on the books going forward. Columns here focus on what's planned:

- Leave Type — Vacation, Sick Day, etc.

- Dates — start and end of the upcoming leave

- Days/Hours — how much of their balance this will consume

- Status — typically Pending or Approved (you might also see something pending if it's awaiting another Approver in a multi-level flow)

- Edit / Cancel actions — if you have permission, you can act directly on the row

Scheduled Leaves section on the Leaves tab showing upcoming approved and pending leaves with their dates, duration, status, and edit/cancel buttons

### History

Everything else — leaves that have already happened, been denied, cancelled, or expired:

- Leave Type

- Dates — start and end

- Status — Approved, Denied, Cancelled, Expired

- Days/Hours — duration that came out of (or returned to) the balance

- Approver — who acted on the request

- Reason — if one was provided

History section on the Leaves tab showing past leaves with status badges, approver column, and reason column

### Filters

The filter row at the top of the Leaves tab applies to both sections at once. You can narrow by:

- Status — Pending, Approved, Denied, Cancelled, Expired

- Request Type — Leave or TOIL

- Leave Type — Vacation, Sick Day, etc.

There's no date-range filter — the page already organizes time by Scheduled (forward) vs. History (back), and the lists are ordered chronologically within each section.

For team-wide history

The Leaves tab is one User at a time. For a workspace-wide leave history report (every User, exportable to CSV/Excel), use Reports → Leave Request Report. See How Do I Export a Leave Request Report? (https://vacationtracker.io/knowledge-base/how-do-i-export-a-leave-request-report-leave-history/)

## Common Questions

Can I filter by date range?

No. The Leaves tab doesn't have a date-range picker — instead it splits leaves into Scheduled (forward in time) and History (backward), each ordered chronologically. If you need a specific window, scroll the History section to find the dates you're after, or use Export a Leave Request Report (https://vacationtracker.io/knowledge-base/how-do-i-export-a-leave-request-report-leave-history/) where date range is supported.

Where do TOIL requests show up?

In both sections — Scheduled if the TOIL is upcoming, History if it's already happened or been denied. Use the Request Type filter set to TOIL to see only TOIL records.

Can Approvers see History for Users outside their Department?

No. Approvers can only open profiles for Users in Departments where they're assigned to the Approver(s) field. Admins can see anyone in the workspace.

### What's Next?

Check My Own Balance (https://vacationtracker.io/knowledge-base/how-do-i-check-my-remaining-leave-balance/)
Approver Visibility into Profiles (https://vacationtracker.io/knowledge-base/can-approvers-view-their-users-leave-quotas/)
View User Profile Logs (https://vacationtracker.io/knowledge-base/how-can-i-view-user-profile-logs/)

Need help?

Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.