SOURCE:    Vacation Tracker
TITLE:     How Do I Edit User's General Information? (Role, Team, Location, Start Date and Birthday)
URL:       https://vacationtracker.io/knowledge-base/how-do-i-edit-users-general-information-role-team-location-and-start-date/
LANG:      en
PUBLISHED: 2020-12-29
UPDATED:   2026-02-13
READING:   2 min
SUMMARY:   Sometimes changes need to be made to your previous settings. Whether it's updating a user role, their location or start/end date, these can all be changed through the users profile.

# How Do I Edit User's General Information? (Role, Team, Location, Start Date and Birthday)

# How Do I Edit User's General Information? (Role, Team, Location, Start Date and Birthday)

Sometimes changes need to be made to your previous settings. Whether it's updating a user role, their location, or start/end date, these can all be changed through the user's profile.

## Steps

- Go to the Vacation Tracker Dashboard — app.vacationtracker.io/signin (https://app.vacationtracker.io/signin).

- On the left-hand side, click Users.

- On that page, click on the User you wish to change.

- On their profile page, you will see a User Profile box. Click Edit.

- A pop-up will appear where you can make your changes (see field reference below).

- Once you are done editing, click Update to save your changes.

![User profile Edit pop-up showing the Role, Name, Department, Location, Employee Since, and Employee ID fields with the Update button](https://cms.vacationtracker.io/uploads/helpdesk_artikal_how_do_i_edit_users_general_information_role_team_location_and_start_date_first_image_place_c0052f8aa1.png)

## Editable Fields

- Role — Choose whether this user is going to be an Admin or a User.

- Name — Update the user's name within the Vacation Tracker account. This change is only relevant to Vacation Tracker and will not sync information from your workspace directory.

- Department — Select which department the user should belong to. To create a department, see How Do I Create a Department within Vacation Tracker? (https://vacationtracker.io/knowledge-base/how-do-i-create-a-department-within-vacation-tracker/)

- Location — Select the location the user should belong to. To create a location, see How Do I Create a Location? (https://vacationtracker.io/knowledge-base/how-do-i-create-a-location/)

- Employee Since — Track the employee start date for your own records or for use when the user's location resets quotas based on User Employment Date rather than the Accounting Year.

- Birthday — Save the user's birthday on their profile.

- Employee ID — Enter an employee ID for your user, as you would in an HR system. Reports you export will include a column for Employee IDs.

Approver role isn't here

If you would like to make a User into an Approver, you cannot edit the role through their profile — you have to edit a department and assign a User as an Approver. See How Do I Set an Approver within Vacation Tracker? (https://vacationtracker.io/knowledge-base/how-do-i-set-an-approver-within-vacation-tracker/)

### What's Next?

How Do I Set a User's Start Date and/or End Date? (https://vacationtracker.io/knowledge-base/how-do-i-set-a-users-start-date-andor-end-date/)
How Can I Add Employee IDs Into Vacation Tracker? (https://vacationtracker.io/knowledge-base/how-can-i-add-employee-ids-into-vacation-tracker/)
How Do I Edit Department Information? (https://vacationtracker.io/knowledge-base/how-do-i-edit-department-information/)

Need help?

Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.