SOURCE:    Vacation Tracker
TITLE:     How Do I Limit Users' Visibility?
URL:       https://vacationtracker.io/knowledge-base/how-do-i-limit-users-visibility/
LANG:      en
PUBLISHED: 2024-08-08
UPDATED:   2026-07-03
READING:   2 min
SUMMARY:   How Do I Limit Users' Visibility?

# How Do I Limit Users' Visibility?

# How Do I Limit Users' Visibility?

By default, everyone can see who's off across every Department. Turn on the Visibility Manager add-on and each User only sees leaves from their own Department or their own individual leaves.

Available on CompleteComplete plan only

The Visibility Manager add-on is available exclusively on the Complete plan.

## How the Visibility Manager Works

Example: Anna is a User in the Human Resources department, and her Approver is Peter. In the Department of Compliance, Lucas is a User, and Peter is also his Approver.

By activating the Visibility Manager, Users will only be able to see leaves in their own department:

- Anna can see leaves in the Human Resources department only.

- Lucas can see leaves in the Compliance department only.

- Since Peter is an Approver for both Compliance and Human Resources, he's able to view leaves for both departments.

If you need help configuring your departments, please see: How Do I Edit Department Information? (https://vacationtracker.io/knowledge-base/how-do-i-edit-department-information/)

## Setting It Up

- Go to the Vacation Tracker Dashboard — app.vacationtracker.io/signin (https://app.vacationtracker.io/signin).

- On the left-hand side, click Workspace Settings → Add-ons.

- Click View on the Visibility Manager card under My Add-ons. If you haven't subscribed yet, switch to the Discover More Add-ons tab and select Visibility Manager there to subscribe first.

- On the Visibility Settings page, set Limit visibility for users to Yes.

- A Users can see dropdown will appear. Pick the visibility scope:

- Their department — Users only see leaves from people in their own department.

- Personal leave records — Users only see their own leave records.

- Click Save.

![Visibility Manager add-on settings page with the limit visibility toggle set to Yes and the dropdown for which users can see other users](https://cms.vacationtracker.io/uploads/helpdesk_artikal_how_do_i_limit_users_visibility_first_image_place_7b24692cad.png)

Existing shared calendars & notifications

Shared Calendars and Notifications created before the visibility settings change must be manually deleted if they do not comply with the new rules.

Disabling ≠ Unsubscribing

Disabling the automation (setting Limit visibility for users to No) will not cancel the subscription. If you want to turn off the subscription entirely, click the Unsubscribe from Add-on? button in the banner at the top of the Visibility Manager page.

Admins only

At this time, only Vacation Tracker Admins can set up or edit the Visibility Manager.

Departments & Sub-Departments

Do you need help creating different departments? See How Do I Create a Department within Vacation Tracker? (https://vacationtracker.io/knowledge-base/how-do-i-create-a-department-within-vacation-tracker/)

Need to remove the automation?

To unsubscribe from an Add-On / Automation, take a look at: How Do I Unsubscribe From an Automation? (https://vacationtracker.io/knowledge-base/how-do-i-unsubscribe-from-an-automation/)

### What's Next?

Unsubscribe From an Automation (https://vacationtracker.io/knowledge-base/how-do-i-unsubscribe-from-an-automation/)
Set Up a Leave Request Notice Period (https://vacationtracker.io/knowledge-base/how-to-set-up-a-leave-request-notice-period/)
Limit Users' Leave Duration (https://vacationtracker.io/knowledge-base/how-do-i-limit-users-leave-duration/)

Need help?

Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.