SOURCE:    Vacation Tracker
TITLE:     Location Admin Training 2: Decide What Time Off Your Location Gets With Leave Policies (Email Only)
URL:       https://vacationtracker.io/knowledge-base/location-admin-training-email-only-decide-what-time-off-your-location-gets-with-leave-policies/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Assign leave types to your Location and set how each one works: quota, approval, shortest duration and more.

# Location Admin Training 2: Decide What Time Off Your Location Gets With Leave Policies (Email Only)

# Location Admin Training 2: Decide What Time Off Your Location Gets With Leave Policies (Email Only)

A Leave Policy decides how a leave type works in your Location, for example how many days people get and whether requests need approval.

## See Your Location's Policies

In the left-hand menu, under Leave Setup, click Leave Policies. You'll see the policies for your Managed Locations, with the quota, approval, negative balance and shortest leave duration for each one.

![Leave Policies page listing the policies for the managed Location](https://cms.vacationtracker.io/uploads/location_admin_training_email_only_decide_what_time_off_your_location_gets_with_leave_policies_1_d2f89bf5bf_00dd3c8856.png)

## Add a Leave Type to Your Location

- Go to Locations, open your Location and go to the Leave Policies tab.

- Click Assign Leave Policy.

- Choose a Leave Type. You can only pick leave types your Administrator has already created.

- Fill in the policy, at least the Yearly Leave Quota, and save it.

![Leave Policies tab of a Location with Assign Leave Policy](https://cms.vacationtracker.io/uploads/location_admin_training_email_only_decide_what_time_off_your_location_gets_with_leave_policies_2_cea9afad3e_e92e13cb0c.png)

## Change a Policy

On the same tab, click the edit icon on a policy. The main settings are:

- Yearly Leave Quota or Unlimited Quota

- Approval Required

- Shortest Leave Duration

- Accruals and Brought Forward Settings

- Allow Negative Balance, Reason Required and Hide Leave Type

- Time Off In Lieu (TOIL)

Use the switch in the Status column to turn a policy on or off for your Location.

![Edit Leave Policy page showing Yearly Leave Quota, Approval Required and Shortest Leave Duration](https://cms.vacationtracker.io/uploads/location_admin_training_email_only_decide_what_time_off_your_location_gets_with_leave_policies_3_ef5712d925_6ba4d08288.png)

## Check It Worked

On Leave Policies, every leave type your Location offers is listed and switched on, with the right quota and approval setting.

## Common Questions

Why can't I create a new leave type?Leave Types are workspace-wide, so only Administrators create them. Once one exists, you can assign it to your Location.

Does changing a policy affect other Locations?No. Each Location has its own policy for the same leave type.

### What's Next?

Location Admin Training 3: Update a User's Profile, Working Days and Leave Quotas (Email Only) (https://vacationtracker.io/knowledge-base/location-admin-training-email-only-update-a-users-profile-working-days-and-leave-quotas/)
How Do I Create and Configure Leave Policies? (https://vacationtracker.io/knowledge-base/how-do-i-create-and-configure-leave-policies/)
Location Admin Training 1: Set Holidays and the Workweek for Your Location (Email Only) (https://vacationtracker.io/knowledge-base/location-admin-training-email-only-set-holidays-and-the-workweek-for-your-location/)

Need help?

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