SOURCE:    Vacation Tracker
TITLE:     Location Admin Training 7: Send Leave Summaries and Birthday Messages to Your Team (Google Workspace)
URL:       https://vacationtracker.io/knowledge-base/location-admin-training-google-workspace-send-leave-summaries-and-birthday-messages-to-your-team/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Send a daily or weekly summary of who's off, or birthday messages, by email.

# Location Admin Training 7: Send Leave Summaries and Birthday Messages to Your Team (Google Workspace)

# Location Admin Training 7: Send Leave Summaries and Birthday Messages to Your Team (Google Workspace)

Keep your team up to date without opening the dashboard. Send a daily or weekly summary of who's off, or birthday messages.

## Create a Daily or Weekly Summary

- In the left-hand menu, under Team & Approval Flows, click Team Notifications.

- Click New Notification and choose Daily/Weekly Notifications.

- Enter a Notification Name and, optionally, filter who it includes by Location, Department or Label.

- Set the Frequency, Send on days, Time and Time zone.

- Under Send via, choose Email and add the recipients.

- Choose how to Group leaves by, what to do If No Upcoming Leaves, and the Language.

- Read the Summary, then click Create Notification.

![New Notification form showing Frequency, Send on, Send via and the Summary](https://cms.vacationtracker.io/uploads/approver_training_email_only_send_your_team_leave_summaries_and_birthday_messages_1_26465f9c35_52f0579f41.png)

## Create a Birthday Message

- Click New Notification and choose Birthday Notifications.

- Enter a name and choose who it applies to.

- Set Send at, Send via and the language.

- Click Create Notification.

![New Birthday Notification form with Send at, Send via and the preview](https://cms.vacationtracker.io/uploads/approver_training_email_only_send_your_team_leave_summaries_and_birthday_messages_3_32de4649ba_218406e4fd.png)

## Check It Worked

The notification is listed on the Team Notifications page with its switch on.

## Common Questions

Can I have more than one notification?Yes. For example, create a separate summary for each Department in your Location.

Why doesn't someone get a birthday message?Birthdays need a date on the person's profile, and users can turn off their own birthday announcement.

### What's Next?

Location Admin Training 8: Export Leave and Balance Reports for Your Location (Google Workspace) (https://vacationtracker.io/knowledge-base/location-admin-training-google-workspace-export-leave-and-balance-reports-for-your-location/)
Guide: Notifications within Vacation Tracker (https://vacationtracker.io/knowledge-base/guide-notifications-within-vacation-tracker/)
Location Admin Training 0: What You Do as a Location Admin (Google Workspace) (https://vacationtracker.io/knowledge-base/location-admin-training-google-workspace-what-you-do-as-a-location-admin/)

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