SOURCE:    Vacation Tracker
TITLE:     Location Admin Training 8: Export Leave and Balance Reports for Your Location (Slack)
URL:       https://vacationtracker.io/knowledge-base/location-admin-training-slack-export-leave-and-balance-reports-for-your-location/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Export leave history and leave balances for your Location as CSV or Excel, or schedule a monthly report by email.

# Location Admin Training 8: Export Leave and Balance Reports for Your Location (Slack)

# Location Admin Training 8: Export Leave and Balance Reports for Your Location (Slack)

Export who took what leave and how much is left, for the people in your Location.

## Pick a Report

In the left-hand menu, expand Reports and click Reports.

- Leave Request Report: every leave request per leave type for each person over a period, with status, approver, dates and duration.

- Leave Balance Report: quotas, usage, Brought Forward and remaining balance per leave type for each person.

- Monthly Leave Balance Report: leave taken or scheduled per leave type, month by month for the current and next 11 months.

- Scheduled Reports: a recurring report sent by email on a day and time you choose each month.

![Reports page with the Leave Request, Leave Balance and Monthly Leave Balance cards and Scheduled Reports](https://cms.vacationtracker.io/uploads/location_admin_training_email_only_export_leave_and_balance_reports_for_your_location_1_9eb125e0f7_36c2bd41ee.png)

## Export It

- Click Generate and export on the report you need.

- Set the filters at the top, for example the period, Display in days or hours, and Locations.

- Optionally, click Edit columns to show or hide fields.

- Click Download and choose CSV or Excel.

![Leave Balance Report with filters, Edit columns and Download](https://cms.vacationtracker.io/uploads/location_admin_training_email_only_export_leave_and_balance_reports_for_your_location_2_a6a134485f_b8b9440f55.png)

## Schedule a Monthly Report

Under Scheduled Reports, click Schedule Report to have a report emailed on a day and time you choose each month.

## Check It Worked

The downloaded file lists the people and leave types you filtered for.

## Common Questions

Which report shows remaining balances?The Leave Balance Report. Use the Leave Request Report for leave history.

Can I include people who have left?Yes. Change the User Status filter to include inactive and deleted users.

### What's Next?

Location Admin Training 0: What You Do as a Location Admin (Slack) (https://vacationtracker.io/knowledge-base/location-admin-training-slack-what-you-do-as-a-location-admin/)
How Do I Export Employee Leave Balances? (https://vacationtracker.io/knowledge-base/how-do-i-export-employee-leave-balances/)
How Do I Export a Leave Request Report (Leave History)? (https://vacationtracker.io/knowledge-base/how-do-i-export-a-leave-request-report-leave-history/)

Need help?

Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.