SOURCE:    Vacation Tracker
TITLE:     Location Admin Training 4: Invite, Activate or Deactivate Users in Your Location (Slack)
URL:       https://vacationtracker.io/knowledge-base/location-admin-training-slack-invite-activate-or-deactivate-users-in-your-location/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Invite people in your Location who haven't joined yet, and activate or deactivate users.

# Location Admin Training 4: Invite, Activate or Deactivate Users in Your Location (Slack)

# Location Admin Training 4: Invite, Activate or Deactivate Users in Your Location (Slack)

You can't add new users, but you can invite people in your Location who haven't joined yet, and activate or deactivate them.

## Invite Someone

If someone in your Location hasn't joined Vacation Tracker yet, invite them from the Users page so they can sign in and request leave.

![Users page with the invite option for a user who hasn't joined yet](https://cms.vacationtracker.io/uploads/location_admin_training_email_only_invite_activate_or_deactivate_users_in_your_location_1_7453dea80a_337ea649f0.png)

## Deactivate a User

- Go to Users and find the person.

- Click the three-dot menu at the end of their row and choose Deactivate.

- Confirm with Deactivate.

To deactivate several people, tick them, then click Deactivate in the bar at the bottom of the page.

![Change status confirmation box with Deactivate](https://cms.vacationtracker.io/uploads/location_admin_training_email_only_invite_activate_or_deactivate_users_in_your_location_2_f188445c5a_ea07eeb9b4.png)

## What Deactivating Does

- The person can't sign in or request leave, and gets no notifications.

- Accruals pause until they're active again.

- Their leave history, balances, Department and Location stay as they are.

- Pending requests aren't canceled. Approvers can still answer them.

## Activate a User Again

- On Users, set the Status filter to Inactive.

- Click the three-dot menu on their row and choose Activate.

## Check It Worked

The Status column shows Active or Inactive for the person.

## Common Questions

How do I add someone new?Ask your Administrator. Only Administrators can add new users.

Why can't I deactivate an Administrator?Administrators can't be deactivated directly. Ask an Administrator to change their role first.

### What's Next?

Location Admin Training 5: Choose Who Approves Whose Leave With Departments (Slack) (https://vacationtracker.io/knowledge-base/location-admin-training-slack-choose-who-approves-whose-leave-with-departments/)
How Do I Deactivate a User? (https://vacationtracker.io/knowledge-base/how-do-i-deactivate-a-user/)
Location Admin Training 3: Update a User's Profile, Working Days and Leave Quotas (Slack) (https://vacationtracker.io/knowledge-base/location-admin-training-slack-update-a-users-profile-working-days-and-leave-quotas/)

Need help?

Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.