SOURCE:    Vacation Tracker
TITLE:     Location Admin Training 3: Update a User's Profile, Working Days and Leave Quotas (Slack)
URL:       https://vacationtracker.io/knowledge-base/location-admin-training-slack-update-a-users-profile-working-days-and-leave-quotas/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Update profile details, working days and leave quotas for people in your Location.

# Location Admin Training 3: Update a User's Profile, Working Days and Leave Quotas (Slack)

# Location Admin Training 3: Update a User's Profile, Working Days and Leave Quotas (Slack)

Keep each person's details and balance right. You can edit profiles for everyone in your Managed Locations.

## Open a Profile

- In the left-hand menu, under Team & Approval Flows, click Users.

- Use the Locations filter to show your Location, then click a name.

The profile has Profile, Leaves, Logs and Add Leave tabs. For people outside your Managed Locations, you can open the profile but not edit it.

## Edit Profile Details

- In the User Profile box, click Edit.

- In Update User, change the name, Department, Employee Since, Birthday, Employee End Date or Employee ID.

- Click Update.

The email address can't be changed here.

![Update User box with Department, Employee Since, Birthday, Employee End Date and Employee ID](https://cms.vacationtracker.io/uploads/location_admin_training_email_only_update_a_users_profile_working_days_and_leave_quotas_1_e82b3eba23_ea31e2568f.png)

## Set Custom Working Days

If someone works a different week from the rest of the Location, click Edit in the Working Days box and set their days. The profile then shows a custom workweek tag.

![Working Days box with the custom workweek tag and Edit](https://cms.vacationtracker.io/uploads/location_admin_training_email_only_update_a_users_profile_working_days_and_leave_quotas_2_dbf36fbb58_a00b5c48ae.png)

## Change a Leave Quota

- Scroll to Leave quotas.

- Choose the Period and the Leave Type.

- Click Change, enter the adjustment and save it.

The box shows Brought Forward + Quota + Change - Used = Remaining.

![Leave quotas box showing Brought Forward, Quota, Change, Used and Remaining](https://cms.vacationtracker.io/uploads/location_admin_training_email_only_update_a_users_profile_working_days_and_leave_quotas_3_92129fb63a_8eedaa9b6e.png)

## Check It Worked

The profile shows the new details, and Remaining shows the right balance.

## Common Questions

Why can't I edit someone's profile?They aren't in one of your Managed Locations. Ask your Administrator to change it.

Can I move someone to another Location?No. Ask your Administrator to move them.

Can I change someone's role?No. Only Administrators can give someone the Administrator or Location Admin role.

### What's Next?

Location Admin Training 4: Invite, Activate or Deactivate Users in Your Location (Slack) (https://vacationtracker.io/knowledge-base/location-admin-training-slack-invite-activate-or-deactivate-users-in-your-location/)
Location Admin Training 6: Add Leave for Someone in Your Location (Slack) (https://vacationtracker.io/knowledge-base/location-admin-training-slack-add-leave-for-someone-in-your-location/)
Location Admin Training 2: Decide What Time Off Your Location Gets With Leave Policies (Slack) (https://vacationtracker.io/knowledge-base/location-admin-training-slack-decide-what-time-off-your-location-gets-with-leave-policies/)

Need help?

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