SOURCE:    Vacation Tracker
TITLE:     User Training 6: Set Up Calendar Sync and Out-of-Office (Google Workspace)
URL:       https://vacationtracker.io/knowledge-base/user-training-google-workspace-set-up-calendar-sync-and-out-of-office/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Connect your calendar, set an automatic out-of-office reply and choose your notifications and preferences.

# User Training 6: Set Up Calendar Sync and Out-of-Office (Google Workspace)

# User Training 6: Set Up Calendar Sync and Out-of-Office (Google Workspace)

Make Vacation Tracker work around you: connect your calendar, set an out-of-office reply and choose what you're told about.

Click your name at the bottom of the left-hand menu and choose Account Settings.

## Connect Your Personal Calendar

- Under Connect your personal calendar, click Connect next to Google Calendar or Microsoft Outlook Calendar.

- Follow the sign-in steps.

Your leave is then added to your calendar. When you request leave, choose whether it shows as busy or available under Show in your calendar as.

![Connect your personal calendar with Google Calendar and Microsoft Outlook Calendar](https://cms.vacationtracker.io/uploads/user_training_email_only_set_up_calendar_sync_and_out_of_office_1_7810dda20f_55f4c607a7.png)

## See Your Team's Leave in Your Calendar

Go to Calendar and click Sync with your calendar (Google, Outlook, etc.). Click Connect Calendar and choose Google calendar, Outlook calendar or Any calendar (via iCal link).

## Set an Automatic Out-of-Office Reply

- Under Configure Automatic Out-of-Office (OOO) Reply, turn on Enabled.

- Choose the Leave Types it applies to.

- Click Save.

Two days before your leave starts, Vacation Tracker reminds you and offers to set up the reply.

![Configure Automatic Out-of-Office (OOO) Reply with Enabled and Leave Types](https://cms.vacationtracker.io/uploads/user_training_email_only_set_up_calendar_sync_and_out_of_office_2_3015f7981c_4ac37a40c6.png)

## Other Preferences

- Announce my birthday: choose No to keep your birthday private.

- Team Energy: choose whether you appear in your Approver's Team Energy dashboard.

- View Preferences tab: your language, 12h or 24h time, and dark or light mode.

## Check It Worked

Your calendar shows Connected, and your settings are saved.

## Common Questions

Can I turn off approval emails?No. Vacation Tracker always lets you know when a request is approved or denied.

Does connecting my calendar share it with my team?No. It only adds your own leave to your calendar.

### What's Next?

User Training 0: What You Do as a User (Google Workspace) (https://vacationtracker.io/knowledge-base/user-training-google-workspace-what-you-do-as-a-user/)
User Training 1: Request Leave in the Dashboard (Google Workspace) (https://vacationtracker.io/knowledge-base/user-training-google-workspace-request-leave-in-the-dashboard/)
Guide: Administrator vs Location Admin vs Approver vs User (https://vacationtracker.io/knowledge-base/guide-administrator-vs-location-admin-vs-approver-vs-user/)

Need help?

Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.