SOURCE:    Vacation Tracker
TITLE:     User Training 7: Ask the Vacation Tracker Bot in Plain Language in Microsoft Teams
URL:       https://vacationtracker.io/knowledge-base/user-training-microsoft-teams-ask-the-vacation-tracker-bot-in-plain-language/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Ask the Vacation Tracker bot questions in plain language in Microsoft Teams, and request or cancel leave by chatting.

# User Training 7: Ask the Vacation Tracker Bot in Plain Language in Microsoft Teams

# User Training 7: Ask the Vacation Tracker Bot in Plain Language in Microsoft Teams

Chat with Vacation Tracker in Microsoft Teams like you would with a colleague. Ask about your balance or who's off, or request leave.

Your Administrator turns this on

Plain-language chat is a setting your Administrator controls. When it's off, the bot replies "I am sorry, I don't understand this command" and suggests asking an administrator to turn on natural language conversation. The Request leave, Request toil and Help commands still work.

## Ask a Question

Open the Chat tab of the Vacation Tracker app and type your question. For example:

- How many days of PTO do I have left? The bot replies with your entitlement, used, scheduled and remaining leave.

- Who from my team is off next week? The bot tells you who has approved leave.

![Vacation Tracker bot in Teams answering a balance question](https://cms.vacationtracker.io/uploads/user_training_microsoft_teams_ask_the_vacation_tracker_bot_in_plain_language_1_17b36fc1ad_7e6c09e3f9.png)

## Request Leave by Chatting

- Type what you need, for example I need a day off on December 3.

- The bot checks for conflicts and asks which leave type to use. Reply with the name, for example Paid Time Off.

- The request card opens with your dates filled in. Add a reason if you want and click Submit.

![Request card in Teams with the dates filled in by the bot](https://cms.vacationtracker.io/uploads/user_training_microsoft_teams_ask_the_vacation_tracker_bot_in_plain_language_2_34f550e2d5_35489c7be1.png)

## Cancel Leave by Chatting

Type, for example, Please cancel my December 3 request. The bot shows the dates and status and asks you to Confirm. It then replies that the request has been cancelled.

## Check It Worked

The bot answers your question in plain language, and requests you send show on your dashboard.

## Common Questions

Does the bot send requests without asking me?No. You always check the card and click Submit, and you confirm before anything is cancelled.

Can the bot see other people's balances?No. It only shows what you can see in Vacation Tracker.

### What's Next?

User Training 8: Set Up Calendar Sync, Out-of-Office and Notifications (Microsoft Teams) (https://vacationtracker.io/knowledge-base/user-training-microsoft-teams-set-up-calendar-sync-out-of-office-and-notifications/)
User Training 1: Request Leave in Microsoft Teams (https://vacationtracker.io/knowledge-base/user-training-microsoft-teams-request-leave/)
User Training 0: What You Do as a User (Microsoft Teams) (https://vacationtracker.io/knowledge-base/user-training-microsoft-teams-what-you-do-as-a-user/)

Need help?

Contact our Support team via email (mailto:hello@vacationtracker.io) or chat (#), Monday to Friday, 9 AM – 5 PM EST.