SOURCE: Vacation Tracker TITLE: FMLA Leave Calculator URL: https://vacationtracker.io/tools/fmla-leave-calculator/ LANG: en PUBLISHED: 2026-10-28 UPDATED: 2026-10-29 SUMMARY: Free FMLA leave calculator. See how much FMLA is left, the date protection runs out and when time comes back under any 12-month method, including the rolling year. # FMLA Leave Calculator # FMLA Leave Calculator See how much FMLA leave is left, the exact date protection runs out, and when the time comes back. Works with all four 12-month methods, intermittent leave, holidays and part-time schedules. I manage leave (HR) I'm taking leave Filled in with an example. Change any field.Start blank ## Your FMLA policy Step 1 Do you know your company's FMLA policy? Yes, I know it Not sure 12-month period for counting leave Rolling backwardMost commonLooks back 12 months from each day of leave. Calendar yearResets every January 1. Fixed 12-month yearA fiscal year or work anniversary. Measured forwardStarts the first day FMLA leave is taken. Year starts in Day Full week off: a holiday in that week counts as FMLA. Partial week: the holiday doesn't count, because no one was expected to work. In January 2026 the Department of Labor confirmed the same rule for snow days and other closures.">The workplace closes on federal holidays Paid time off during FMLA Must be used at the same timeEmployee can choose to use itNot used, the leave is unpaid Will the employee use PTO during this leave? Yes, all of it Some of it No, keep it Employee's PTO balance (optional) hrs Work state ## The leave Step 2 Reason for leave Own serious health condition Care for a spouse or child Care for a parent Birth, adoption or foster placement Qualifying military exigency Care for a servicemember (26 weeks) All at once: out every scheduled day. Intermittent: separate absences, like appointments or flare-ups. Travel time to treatment can count too. Reduced schedule: working fewer hours a week. Only time actually missed counts, in increments of one hour or less.">How the leave is taken All at once Intermittent Reduced schedule First day of leave Last day of leave 2 weeks 4 weeks 6 weeks 8 weeks 12 weeks Hours missed per week hrs/wk An average. For example, one 8-hour day a week for treatments. Hours worked per week during leave hrs/wk Spouse works for the same employer Weeks the spouse has used for this reason weeks Spouses at the same employer can be limited to 12 weeks combined for birth, placement and parent care. ## Work schedule Step 3 hours a week × 12. 40 hrs = 480 hrs. 30 hrs = 360 hrs. If hours vary, use the weekly average over the last 12 months. Mandatory overtime counts. Voluntary overtime doesn't.">Normal hours per week hrs/wk Hours change week to week? Use the weekly average over the last 12 months, including any leave taken. Days worked ## FMLA leave already taken Step 4 Add each past stretch of FMLA leave with its dates. Dates matter: under a rolling year, every hour comes back exactly 12 months after it was used. Hours fill in automatically for full days off; type over them for intermittent leave. + Add past leave ## Notice and eligibility Step 5 Date the employee told you about the leave Check eligibility 50 or more employees within 75 miles of the worksite? Not sureYesNo Hire date Hours worked, last 12 months Hours actually worked only. Paid leave, holidays and PTO don't count toward the 1,250. FMLA protection By 12-month method Questions to ask HR Copy questionsCopied The details below use the rolling year, the method most employers use. How we got this Key dates Balance over time Notice deadlines Copy summaryCopied ⚠️ An estimate, not legal advice. Your company's policy, state law and the facts of each case can change the result. Check with an employment lawyer before denying or ending leave. ## How FMLA leave is calculated Eligible employees get up to 12 workweeks of unpaid, job-protected leave in a 12-month period. Caring for a servicemember with a serious injury or illness raises the cap to 26 weeks. Most HR teams track the 12 weeks in hours. FMLA hours = normal weekly hours × 12 ### Full time 40 hours a week × 12 = 480 hours. An 8-hour day off uses 1/5 of a week. ### Part time 25 hours a week × 12 = 300 hours. Part-timers get 12 of their own workweeks, not 480 hours. ### Reduced schedule Normally 40 hours, working 24 during leave: 16 hours a week count, or 0.4 weeks each week. ### Mandatory overtime Normally 48 hours with required overtime, limited to 40: 8 hours count, or 1/6 week. Voluntary overtime doesn't. ## The four ways to measure the 12-month period Each employer picks one method and applies it to everyone. Switching requires 60 days' notice to all employees. MethodHow it worksWhen time comes back Rolling backwardOn each day of leave, look back 12 months and subtract what was used.Hour by hour, exactly 12 months after each hour was used. Calendar yearJanuary 1 to December 31.All at once on January 1. Fixed 12-month yearAny fixed year, such as a fiscal year or hire anniversary.All at once on the start date. Measured forwardA 12-month period starts the first day FMLA leave is taken.A new period starts with the first leave after the old one ends. Calendar and fixed years let an employee "stack" leave: 12 weeks in December and 12 more in January. A rolling backward year prevents that, which is why most employers use it. It is also the hardest to do by hand, because the answer changes every day. ### Rolling year, worked through A 40-hour employee starts 12 weeks of bonding leave on December 7, 2026. Earlier that year they used 80 hours (March 2–13) and 40 hours intermittently (June–August). - Look back 12 months from December 7, 2026: the window is December 8, 2025 to December 6, 2026. - FMLA used in the window: 80 + 40 = 120 hours. - Available on day one: 480 − 120 = 360 hours, or 9 weeks. - At 8 hours a day, the 360 hours run out on February 5, 2027. - The March hours don't come back until March 2, 2027, after the leave ends. So February 8–26 isn't FMLA-protected. ## Do holidays count against FMLA? It depends on the week. If someone is out on FMLA for the whole week, a holiday in that week counts as FMLA leave. If they take less than a full week, the holiday only counts if they were scheduled to work it. The calculator applies this rule for you when the workplace closes on federal holidays. In January 2026 the Department of Labor confirmed the same rule for snow days and other partial-week closures. ## Intermittent leave Intermittent leave can be taken in increments as small as the shortest one your payroll uses for other leave, and never more than one hour. Only time actually missed counts, and travel time to and from treatment can count too, per a January 2026 Department of Labor opinion letter. Leave for bonding with a new child can be intermittent only if the employer agrees. ## State leave laws that add to FMLA Some states give more job-protected leave than FMLA: more weeks, extra reasons, or coverage for smaller employers and newer employees. Some state laws run at the same time as FMLA, so the same days count against both. For others it depends on the law or on how the employer designates the leave, and the calculator asks. Pick a state in Step 1 to add its laws to the results. StateLawJob-protected weeksEmployers coveredEligibility CaliforniaCalifornia Family Rights Act (CFRA) (https://calcivilrights.ca.gov/employment/family-care-medical-leave-guide/)12 in 12 months5+ employees12 months and 1,250 hours CaliforniaCalifornia Pregnancy Disability Leave (PDL) (https://calcivilrights.ca.gov/employment/pdl-bonding-guide/)4 months per pregnancy5+ employeesfrom the first day of work ColoradoColorado FAMLI (https://famli.colorado.gov/individuals-and-families/how-famli-works/famli-and-fmla)12 in an application year (+4 for complications)Any size180 days with the employer ConnecticutConnecticut Family and Medical Leave Act (https://portal.ct.gov/dolui/fmla-faqs)12 in 12 months (+2 for pregnancy)Any size3 months with the employer ConnecticutConnecticut Family and Medical Leave Act (servicemember care) (https://portal.ct.gov/dolui/fmla-faqs)26 in 12 monthsAny size3 months with the employer DelawareDelaware Paid Leave (parental leave) (https://delcode.delaware.gov/title19/c037/index.html)12 in an application year10+ employees12 months and 1,250 hours DelawareDelaware Paid Leave (medical and family caregiving) (https://delcode.delaware.gov/title19/c037/index.html)6 in 24 months25+ employees12 months and 1,250 hours District of ColumbiaDC Family and Medical Leave Act (family leave) (https://ohr.dc.gov/sites/default/files/dc/sites/ohr/DC%20FMLA%20FAQ_English_9.10.2024.pdf)16 in 24 months20+ employees12 months in the last 7 years and 1,000 hours District of ColumbiaDC Family and Medical Leave Act (medical leave) (https://ohr.dc.gov/sites/default/files/dc/sites/ohr/DC%20FMLA%20FAQ_English_9.10.2024.pdf)16 in 24 months20+ employees12 months in the last 7 years and 1,000 hours HawaiiHawaii Family Leave Law (https://labor.hawaii.gov/wsd/hawaii-family-leave/)4 per calendar year100+ employees6 months with the employer MaineMaine Family Medical Leave Requirements (https://legislature.maine.gov/legis/statutes/26/title26sec844.html)10 in 2 years15+ employees12 months with the employer MaineMaine Paid Family and Medical Leave (https://legislature.maine.gov/legis/statutes/26/title26sec850-B.html)12 in a benefit yearAny size120 days with the employer MarylandMaryland Parental Leave Act (https://mgaleg.maryland.gov/mgawebsite/Laws/StatuteText?article=gle§ion=3-1202&enactments=false)6 in 12 months (15 to 49 employees)15+ employees12 months and 1,250 hours MassachusettsMassachusetts PFML (family leave) (https://malegislature.gov/Laws/GeneralLaws/PartI/TitleXXII/Chapter175M/Section2)12 in a benefit yearAny sizemeeting the state earnings test, with no minimum time on the job MassachusettsMassachusetts PFML (medical leave) (https://malegislature.gov/Laws/GeneralLaws/PartI/TitleXXII/Chapter175M/Section2)20 in a benefit yearAny sizemeeting the state earnings test, with no minimum time on the job MassachusettsMassachusetts PFML (servicemember care) (https://malegislature.gov/Laws/GeneralLaws/PartI/TitleXXII/Chapter175M/Section2)26 in a benefit yearAny sizemeeting the state earnings test, with no minimum time on the job MassachusettsMassachusetts Parental Leave Act (https://malegislature.gov/Laws/GeneralLaws/PartI/TitleXXI/Chapter149/Section105D)8 per child6+ employees3 months full time MinnesotaMinnesota Paid Leave (https://www.revisor.mn.gov/statutes/cite/268B.04)12 for one reason, 20 combinedAny size90 days with the employer MinnesotaMinnesota Pregnancy and Parenting Leave (https://www.revisor.mn.gov/statutes/cite/181.941)12 per birth or adoptionAny sizefrom the first day of work MinnesotaMinnesota Pregnancy and Parenting Leave (pregnancy) (https://www.revisor.mn.gov/statutes/cite/181.941)12 per pregnancyAny sizefrom the first day of work New JerseyNew Jersey Family Leave Act (https://www.nj.gov/labor/myleavebenefits/worker/job-protection-information/more-protections.shtml)12 in 24 months15+ employees3 months and 250 hours New YorkNew York Paid Family Leave (https://paidfamilyleave.ny.gov/2026)12 in 52 weeksAny size26 weeks (175 days for part-time workers) OregonPaid Leave Oregon (https://www.oregon.gov/boli/workers/pages/paid-leave-oregon-protections.aspx)12 in a benefit year (+2 for pregnancy)Any size90 days with the employer OregonOregon Family Leave Act (pregnancy disability) (https://www.oregon.gov/boli/workers/pages/oregon-family-leave.aspx)12 in a leave year (pregnancy only)25+ employees180 days, averaging 25 hours a week Rhode IslandRhode Island Parental and Family Medical Leave Act (https://webserver.rilegislature.gov/Statutes/TITLE28/28-48/28-48-2.htm)13 in two calendar years50+ employees12 months full time, averaging 30 hours a week Rhode IslandRhode Island Temporary Caregiver Insurance (https://webserver.rilegislature.gov/Statutes/TITLE28/28-41/28-41-35_28-41-35.htm)8 in a benefit yearAny sizemeeting the program's earnings test TennesseeTennessee Parental Leave Act (https://capitol.tn.gov/Bills/104/Chapter/PC0224.pdf)4 months per birth or adoption100+ employees12 months full time VermontVermont Parental and Family Leave Act (parental leave) (https://legislature.vermont.gov/statutes/section/21/005/00472)12 in 12 months10+ employees1 year, averaging 30 hours a week VermontVermont Parental and Family Leave Act (family leave) (https://legislature.vermont.gov/statutes/section/21/005/00471)12 in 12 months15+ employees1 year, averaging 30 hours a week WashingtonWashington Paid Family and Medical Leave (https://paidleave.wa.gov/job-protection-requirements-for-employers/)12 for one reason, 16 combined, in a claim year25+ employees180 days with the employer WisconsinWisconsin Family and Medical Leave Act (new child) (https://dwd.wisconsin.gov/er/civilrights/fmla/)6 per calendar year50+ employees52 weeks and 1,000 hours WisconsinWisconsin Family and Medical Leave Act (family care) (https://dwd.wisconsin.gov/er/civilrights/fmla/)2 per calendar year50+ employees52 weeks and 1,000 hours WisconsinWisconsin Family and Medical Leave Act (own health) (https://dwd.wisconsin.gov/er/civilrights/fmla/)2 per calendar year50+ employees52 weeks and 1,000 hours State laws last checked for accuracy on October 29, 2026. Rules change often, and benefit amounts aren't shown here. Check the official source before making a decision. ## Notice deadlines for employers NoticeDeadlineForm Eligibility and rights notice5 business days after learning the leave may be FMLAWH-381 Medical certificationEmployee gets at least 15 calendar days to return itWH-380-E / WH-380-F Fix an incomplete certificationAt least 7 calendar daysWritten notice Designation notice5 business days after you have enough informationWH-382 Employee notice30 days ahead when the leave is foreseeable, otherwise as soon as practicable— ## FAQ How many hours is 12 weeks of FMLA?Multiply the employee's normal weekly hours by 12. That's 480 hours at 40 hours a week, 450 at 37.5 and 300 at 25. If hours vary, use the weekly average of hours scheduled over the 12 months before leave starts. Does FMLA reset on January 1?Only if the employer uses the calendar year method. Under a rolling backward year there is no single reset date. Each hour comes back 12 months after it was used. When will I get my FMLA time back?Enter your past leave with dates and the calculator lists each date time is restored and the day the full 12 weeks are available again. Is FMLA leave paid?No. FMLA protects the job and health insurance, not pay. Employers can require, or employees can choose, to use paid time off at the same time. Several states also run paid family and medical leave programs that can pay during FMLA. What happens when FMLA runs out?Any time off after the 12 weeks isn't FMLA-protected. The employer should tell the employee in writing. State leave laws, the ADA and company policy may still protect more time, so check before ending employment. Who is eligible for FMLA?Employees who have worked for the employer for 12 months, worked at least 1,250 hours in the last 12 months, and work at a site with 50 or more employees within 75 miles. Public agencies and schools are covered employers at any size, but their employees still need to meet the 50-within-75-miles test. How does the 26-week military caregiver leave work?It uses a single 12-month period that starts on the first day of caregiver leave, whatever method the employer uses for other leave. Up to 26 weeks are available in that period for all FMLA reasons combined, but no more than 12 of them for reasons other than caregiving. ### Stop tracking FMLA in spreadsheets Set FMLA up as its own leave type in Vacation Tracker and see who's out, for how long, right inside Slack, Microsoft Teams or Google Workspace. Try it free (https://app.vacationtracker.io/signup)Schedule a demo (/request-a-demo/)