The best PTO tracker is the one employees actually use.
Your team requests PTO where they already work. You get accurate balances, policies that run themselves, and a clear view of who's off, so you can plan ahead instead of reacting.
| Day | People away |
|---|---|
| 1 | 1 on Paid Time Off |
| 2 | 1 on Paid Time Off, 1 on Bereavement |
| 3 | 1 on Paid Time Off (public holiday) |
| 4 | Non-working day (public holiday) |
| 5 | Non-working day |
| 6 | 1 on Paid Time Off |
| 7 | 1 on Sick, 1 on Paid Time Off |
| 8 | 1 on Paid Time Off |
| 9 | 1 on Paid Time Off |
| 10 | Nobody away |
| 11 | Non-working day |
| 12 | Non-working day |
| 13 | 1 on Remote |
| 14 | 1 on Remote |
| 15 | 1 on Paid Time Off |
| 16 | 1 on Paid Time Off |
| 17 | 1 on Sick |
| 18 | Non-working day |
| 19 | Non-working day |
| 20 | 1 on Paid Time Off |
| 21 | 2 on Paid Time Off |
| 22 | 1 on Paid Time Off |
| 23 | 1 on Paid Time Off |
| 24 | Nobody away |
| 25 | Non-working day |
| 26 | Non-working day |
| 27 | 1 on Paid Time Off, 1 request pending approval |
| 28 | 1 on Paid Time Off |
| 29 | 1 on Paid Time Off |
| 30 | 1 on Paid Time Off |
| 31 | 1 on Paid Time Off |
The part where we list our references.
3,500+ teams track PTO with us, 4.7 stars on average, and more badges than we know what to do with.
From an admin side, not much to do after setup. The user can basically help themselves.
I can get insightful dashboards to our executive teams quickly.
Vacation Tracker helps us efficiently manage employee time-off requests.
Extremely customizable, and allowed us set up our bespoke PTO policies easily.
It really simplifies the tracking process. It's intuitive and easy to use.
Previously, we were just using a manual system to track vacation hours.
You're probably wondering a few things.
The short version, for anyone comparing PTO trackers.
Can it handle our specific PTO policies?
Vacation Tracker handles whatever you throw at it. Accruals, carryover, extra days for long service, blackout dates, specific holidays for different regions. It's got you covered, and then some.
Web app
Mobile app
No demo required to see the price.
PTO tracking software pricing, minus the sales call. Pick the plan that fits and pay per user. No setup fee, no contract. Go yearly to save a little or stay monthly, and you only ever pay for the people you add.
Ideal for growing teams who want more control and visibility.
Start a free 14-day trial- 3 locations · 10 departments
- Unlimited leave policies and holidays
- Leave balance & leave request reports
- Leave request notice period automation
- ADP, Zapier, OpenAPI and MCP integrations
- Email and chat support
Everything you need to fully automate, customize, and scale PTO tracking.
Start a free 14-day trial- Unlimited locations & departments
- All 7 automations
- Advanced leave policies: Accruals · Hourly tracking · TOIL
- Multi-level & substitute approvals
- Scheduled leave reports
- Shared calendars
- Priority support
Still wondering about our employee PTO tracker?
The questions we get asked most, answered straight.
Most teams have their PTO tracking live the same day. You connect Slack, Teams or Google, import your people, and set your policies once. If your policies are complicated, we will do a free setup call and turn them into automations with you.
No. Bulk upload your employee and leave data up front, so every balance and past request is there from day one. Nobody starts from zero.
Only active users. Deactivate someone, on leave long term or gone entirely, and they stop counting on your next bill. Admins and approvers are not charged separately, and there is no cap on how many of either you have.
Yes. Each location gets its own policies, and we suggest rules based on local leave law as you set it up. Public holidays import automatically per country.
Export clean reports whenever you run payroll, schedule them to arrive automatically, or sync directly through ADP, Zapier, our API or the MCP connector.
Vacation Tracker is SOC 2 Type II certified and GDPR compliant, with encryption in transit and at rest, role-based access, AWS hosting in North America and the EU, and annual penetration tests.
Absolutely. You can always book a free demo and we will gladly walk you through it, along with anyone else who wants to see more of the platform.
Nothing charges automatically. You pick a plan when you are ready, and you can cancel any time with no fee and no minimum term. Need longer than 14 days? Ask and we will extend it.
You already have an account, technically.
No new password. Sign up with the workspace your team is already in and your people import themselves.