Leave management for distributed teams.
Multi-country policies, approvals and audit-ready reports, in the chat tools your team already uses. No HRIS required.
or sign up with Google Workspace or email
Image: The team calendar in Vacation Tracker for August, with Vee answering which three days in a row before the end of the month have the most people in: Aug 25 to 27.
From requesting to planning.
- Set a policy for each location. Every location runs on its own policy, from accruals and holidays to seniority and blackout periods.
- Your team requests time off. Right where they work, in Slack or Teams, or on the web and mobile when they’re away from chat.
- The right manager approves. Every request shows the balance and any overlap, so the call takes seconds.
- It shows up when you plan. Whenever you need the data, it’s there: in your views, calendars, reports and even your AI planning tools.
One leave system, connected to everything you run.
Leave management built for scale.
Team energy
Turn leave data into an early read on how your team is doing. Team insights show who needs attention, so you can plan work around real capacity. See team energy
Image: Weekly energy for the Design team over the last 13 weeks: it fell to Struggling, Maya and Sam each accepted a suggested break, and the team is back to Energized.
Locations and holidays
Run every office from one place, each with its own holidays and leave types. When public holidays or local leave rules change, you’ll be the first to know. See locations and holidays
Automations
Every company has its own rules. Probation periods, notice periods and limits on who can be away apply on their own, so nobody enforces them by hand. See all automations
Reports
Reports ready for payroll whenever you need them. Compare teams, locations or time periods side by side, or schedule reports to send on their own. See reports
Or just ask Vee
The assistant inside the app books leave, says who is out and explains your policy.
- Who's away during our January offsite?
- I'm drained. When's the best time for a break?
- Set up a different policy for our London office
- How much PTO did my team use this quarter?
The time off platform behind 3,500+ companies.
“Vacation Tracker has been a game changer for us. It has made managing leave easy, accurate and transparent.”
Michelle Cancel, Operations and HR Leader, Crossref
“Before, we had so many misunderstandings. Now we have fewer mistakes and more control.”
Naama Cohen, VP of Operations, Hi Auto
“We needed something easy to use that worked with the tools we already had in place.”
Vladimir Weinstein, IT Director, Drury Design
Rated 4.7 on Capterra and 4.4 on G2.
No setup fees. No hidden extras.
Complete (Most popular)
$4 per user per month
Everything in Core, plus:
- Unlimited locations and departments
- Accruals, hourly tracking and time off in lieu
- Multi-level and substitute approvals
- Scheduled reports and shared calendars
- Priority support
Core
$2 per user per month
- 3 locations and 10 departments
- Unlimited leave policies and holidays
- Leave balance and leave request reports
- ADP, Zapier, OpenAPI and MCP integrations
- Email and chat support
See the full breakdown, including cost per user and what each plan includes, on our pricing page.
For your employees on the go.
Request leave, approve it and check who’s out from anywhere, on iOS or Android. Learn more about our mobile apps
Put the manage back in leave management.
Every policy, person and location, set up exactly how your company works. The first 14 days are on us.
- No credit card
- No contract
- SOC 2 compliant
Leave management for distributed teams.
Multi-country policies, approvals and audit-ready reports, in the chat tools your team already uses. No HRIS required.
Sign up with Slack
Sign up with TeamsFrom requesting to planning.
Google Workspace
ADP Workforce Now
Zapier
ChatGPT
Claude
Copilot
GeminiLeave management built for scale.
Team energy
Turn leave data into an early read on how your team is doing. Team insights show who needs attention, so you can plan work around real capacity.
See team energyLocations and holidays
Run every office from one place, each with its own holidays and leave types. When public holidays or local leave rules change, you’ll be the first to know.
See locations and holidaysAutomations
Every company has its own rules. Probation periods, notice periods and limits on who can be away apply on their own, so nobody enforces them by hand.
See all automationsReports
Reports ready for payroll whenever you need them. Compare teams, locations or time periods side by side, or schedule reports to send on their own.
See reportsOr just ask Vee
The assistant inside the app books leave, says who is out and explains your policy.
The time off platform behind 3,500+ companies.
Vacation Tracker has been a game changer for us. It has made managing leave easy, accurate and transparent.Michelle Cancel, Operations and HR Leader, Crossref
Before, we had so many misunderstandings. Now we have fewer mistakes and more control.Naama Cohen, VP of Operations, Hi Auto
We needed something easy to use that worked with the tools we already had in place.Vladimir Weinstein, IT Director, Drury Design
No setup fees. No hidden extras.
Most popular
Complete
$4
per user per month
Everything in Core, plus:
- Unlimited locations and departments
- Accruals, hourly tracking and time off in lieu
- Multi-level and substitute approvals
- Scheduled reports and shared calendars
- Priority support
Core
$2
per user per month
- 3 locations and 10 departments
- Unlimited leave policies and holidays
- Leave balance and leave request reports
- ADP, Zapier, OpenAPI and MCP integrations
- Email and chat support
See the full breakdown, including cost per user and what each plan includes, on our pricing page.
For your employees on the go.
Request leave, approve it and check who’s out from anywhere, on iOS or Android.
Learn more about our mobile apps
App Store
Google PlayCommon questions.
What is the best PTO tracker for mid-sized teams?
Vacation Tracker is built specifically for mid-sized teams who want a simple way to manage paid time off. With integrations for Slack, Microsoft Teams, and Google Workspace, you can track leave where your team already works with no extra tools needed.
What is the easiest PTO tracking software to set up?
Vacation Tracker is a plug-and-play PTO tracking solution. Setup takes less than 5 minutes. Just connect your workspace, invite your team, and start managing time off instantly.
Which leave management system works best for remote teams?
Vacation Tracker is ideal for remote and distributed teams. With multiple leave policies, automatic approvals, and integrations in your daily tools, it's designed to keep everyone in sync, no matter where they work.
Can I customize leave types in my PTO tracking software?
Yes! With Vacation Tracker, you can create unlimited leave types, vacation, sick leave, parental leave, work from home, or anything else your team needs.
How does Vacation Tracker simplify leave management?
From automated approvals to real-time visibility of who’s off, Vacation Tracker streamlines your entire leave process. No more clunky systems. Just easy, efficient PTO tracking.
Is Vacation Tracker the right time off management software for my team?
It comes down to how your team works, but for mid-sized teams, yes. If you're still weighing it up, our buyer's guide covers the common objections, a side-by-side comparison, pricing, and a setup timeline so you can decide with confidence and make the case to your team.
Put the manage back in leave management.
Every policy, person and location, set up exactly how your company works. The first 14 days are on us.