The best time off tracking software is the one employees actually use.
Your team requests time off where they already work. You get accurate balances, policies that run themselves, and a clear view of who's off, so you can plan ahead instead of reacting.
| Day | People away |
|---|---|
| 1 | 1 on Paid Time Off |
| 2 | 1 on Paid Time Off, 1 on Bereavement |
| 3 | 1 on Paid Time Off (public holiday) |
| 4 | Non-working day (public holiday) |
| 5 | Non-working day |
| 6 | 1 on Paid Time Off |
| 7 | 1 on Sick, 1 on Paid Time Off |
| 8 | 1 on Paid Time Off |
| 9 | 1 on Paid Time Off |
| 10 | Nobody away |
| 11 | Non-working day |
| 12 | Non-working day |
| 13 | 1 on Remote |
| 14 | 1 on Remote |
| 15 | 1 on Paid Time Off |
| 16 | 1 on Paid Time Off |
| 17 | 1 on Sick |
| 18 | Non-working day |
| 19 | Non-working day |
| 20 | 1 on Paid Time Off |
| 21 | 2 on Paid Time Off |
| 22 | 1 on Paid Time Off |
| 23 | 1 on Paid Time Off |
| 24 | Nobody away |
| 25 | Non-working day |
| 26 | Non-working day |
| 27 | 1 on Paid Time Off, 1 request pending approval |
| 28 | 1 on Paid Time Off |
| 29 | 1 on Paid Time Off |
| 30 | 1 on Paid Time Off |
| 31 | 1 on Paid Time Off |
Here's how it works, from start to finish.
The same four steps whether you're twelve or twelve hundred people.
An employee asks for time off wherever suits them. However your team works, there's a way in.
The request goes straight to their manager, who can see the request details and whether it clashes with anyone else at a glance.
Individual balances and accruals stay up to date on their own. Accurate numbers the moment somebody asks for them.
Look ahead at any month and see who's away, so projects get planned around real availability rather than reshuffled later.
The part where we list our references.
3,500+ teams track time off with us, 4.7 stars on average, and more badges than we know what to do with.
From an admin side, not much to do after setup. The user can basically help themselves.
I can get insightful dashboards to our executive teams quickly.
Vacation Tracker helps us efficiently manage employee time-off requests.
Extremely customizable, and allowed us set up our bespoke PTO policies easily.
It really simplifies the tracking process. It's intuitive and easy to use.
Previously, we were just using a manual system to track vacation hours.
You're probably wondering a few things.
The short version, for anyone comparing time off trackers.
What about people who never book time off?
Most tools only show who's off today. Vacation Tracker goes further with Team Energy, so people get a sense of how they're doing and managers can spot who hasn't taken a break in months.
Web app
Slack & Teams
Mobile appNo demo required to see the price.
Time off tracking software pricing, minus the sales call. Pick the plan that fits and pay per user. No setup fee, no contract. Go yearly to save a little or stay monthly, and you only ever pay for the people you add.
Ideal for growing teams who want more control and visibility.
Start a free 14-day trial- 3 locations · 10 departments
- Unlimited leave policies and holidays
- Leave balance & leave request reports
- Leave request notice period automation
- ADP, Zapier, OpenAPI and MCP integrations
- Email and chat support
Everything you need to fully automate, customize, and scale PTO tracking.
Start a free 14-day trial- Unlimited locations & departments
- All 7 automations
- Advanced leave policies: Accruals · Hourly tracking · TOIL
- Multi-level & substitute approvals
- Scheduled leave reports
- Shared calendars
- Priority support
Still wondering about our employee time off tracker?
The questions we get asked most, answered straight.
Most teams have their time off tracking live the same day. You connect Slack, Teams or Google, import your people, and set your policies once. If your policies are complicated, we will do a free setup call and turn them into automations with you.
No. Bulk upload your employee and leave data up front, so every balance and past request is there from day one. Nobody starts from zero.
Only active users. Deactivate someone, on leave long term or gone entirely, and they stop counting on your next bill. Admins and approvers are not charged separately, and there is no cap on how many of either you have.
Yes. Each location gets its own policies, and we suggest rules based on local leave law as you set it up. Public holidays import automatically per country. One piece of time off management software covers every office.
Export clean reports whenever you run payroll, schedule them to arrive automatically, or sync directly through ADP, Zapier, our API or the MCP connector.
Vacation Tracker is SOC 2 Type II certified and GDPR compliant, with encryption in transit and at rest, role-based access, AWS hosting in North America and the EU, and annual penetration tests.
Absolutely. You can always book a free demo and we will gladly walk you through it, along with anyone else who wants to see more of the platform.
Nothing charges automatically. You pick a plan when you are ready, and you can cancel any time with no fee and no minimum term. Need longer than 14 days? Ask and we will extend it.
You already have an account, technically.
No new password. Sign up with the workspace your team is already in and your people import themselves.