[Expert Hours] Join us on March 20th: Maximize Time Off While Ensuring Legal Compliance Register Now

How many hours/days will I accrue at a certain date?

Start by selecting a format to display your PTO balance in. Then, type in your starting PTO balance, along with the dates your accrual begins and ends. Select your total accrued hours, the frequency, and the total hours you’ve used so far. Lastly, set a limit (if you have one) and hit Calculate.

Don’t forget to refer to our Glossary below for some helpful terms!

Show balance in:

Hours Days
PTO Accruals Calculator 2

Starting PTO Balance
(Hours rolled over from last year)

Start Date of Accruals:

End Date of Accruals:



Accrual Frequency:


How many PTO Hours were used so far?


Accrual Frequency

Select the frequency of accumulating PTO in a certain period. Pick between Weekly, Biweekly, Semimonthly, or Monthly accrual.

Starting PTO Balance

This is the amount of PTO you start your calendar year with. It may include both your base amount of PTO and any time that has been rolled over.

Accrual Amount

The number of total hours an employee accumulates during the year divided by your accrual frequency gets you the number of hours accrued.

Balance in Days/Hours

Choose to display your yearly PTO quota in either the Days (e.g 20 days) or Hours (e.g. 160 hours) format.

Amount of PTO rolled over

The amount of unused PTO your company allows you to roll over from the previous year to the next.

Cap (set a limit) on PTO

You can choose to put a cap or set a limit on your PTO usage within a given timeframe.

Step into the world of accurate, user-friendly leave tracking software

In case you have specific questions or would like to see Vacation Tracker in action, book a free demo with one of our experts to walk you through our unique leave tracking platform