PTO Accruals Calculator

Save yourself tons of hassle, manual number crunching, and valuable time with our handy PTO Accrual calculator! Keep scrolling to learn more about how it works.

How much time off will I have accrued by a specific date?

How many hours/days will I accrue at a certain date?

When will I have a certain amount of hours/days?

What are Accruals?

PTO accrual is the accumulation or gradual increase of your paid time off hours during the year. Accrued PTO is the type of leave your employees earn over time, based on the number of days or hours they’ve worked.

Our PTO Accruals calculator helps you easily calculate the amount of time off you will accrue every period or by a certain date, helping you automate any manual calculation in just a few clicks.

What would you like to calculate?

How many hours/days do I earn each time period?

Start by selecting a format to display your PTO balance in. Then, input all relevant fields in your chosen format. Lastly, hit Calculate to get your answer. Yes, it’s that simple.

Don’t forget to refer to our Glossary below for some helpful terms!

Show balance in:

Hours Days

Hours to Accrue Per Year:

Accrual Frequency:

Hours to Accrue Each Period:

Calculate

Reset

How many hours/days will I accrue at a certain date?

Start by selecting a format to display your PTO balance in. Then, type in your starting PTO balance, along with the dates your accrual begins and ends. Select your total accrued hours, the frequency, and the total hours you’ve used so far. Lastly, set a limit (if you have one) and hit Calculate.

Don’t forget to refer to our Glossary below for some helpful terms!

Show balance in:

Hours Days

Starting PTO Balance

(Hours rolled over from last year)

Start Date of Accruals:

End Date of Accruals:

Accrue:

Accrual Frequency:

On:

How many PTO Hours were used so far?

Cap (set a limit) of the amount of PTO accured to

Result:

Calculate

Reset

When will I have a certain amount of hours/days?

Start by selecting a format to display your PTO balance in. Then, type in the PTO you’ve used so far, the start date of accrual, and more. Hit Calculate and we’ll show you all the PTO you can accrue on a certain date.

Don’t forget to refer to our Glossary below for some helpful terms!

Show balance in:

Hours Days

How many Days you would like to have?

Starting PTO Balance

(Hours rolled over from last year)

Start Date of Accruals:

Accrue:

Accrual Frequency:

On:

How many PTO Hours were used so far?

Result:

Calculate

Reset

PTO Calculator Glossary

Accrual Frequency

Select the frequency of accumulating PTO in a certain period. Pick between Weekly, Biweekly, Semimonthly, or Monthly accrual.

Starting PTO Balance

This is the amount of PTO you start your calendar year with. It may include both your base amount of PTO and any time that has been rolled over.

Accrual Amount

The number of total hours an employee accumulates during the year divided by your accrual frequency gets you the number of hours accrued.

Balance in Days/Hours

Choose to display your yearly PTO quota in either the Days (e.g 20 days) or Hours (e.g. 160 hours) format.

Amount of PTO rolled over

The amount of unused PTO your company allows you to roll over from the previous year to the next.

Cap (set a limit) on PTO

You can choose to put a cap or set a limit on your PTO usage within a given timeframe.

Step into the world of accurate, user-friendly leave tracking software

Experience the power of our PTO accrual software firsthand! Book a free demo with our experts to explore how Vacation Tracker can simplify your leave tracking process and streamline PTO management for your team.

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