01 · Before he booked the room
He sees who's out first
A "who's out" update lands in a Slack or Teams channel every morning. The Wallchart shows the whole week, so the big meeting moves to a day people are in.
Do you know where your team is?
Vacation Tracker shows who's out, and why, right inside Slack, Microsoft Teams or Google Workspace. Know before you book the big meeting.
14-day free trial, no credit card, no contract.
And if we keep that up, I know these numbers will blow last year's out of the water.
The story so far
Fifteen seconds, in case you skipped the ad.
These numbers will blow last year's out of the water.
I want to know I can count on all of you.
[Nobody was there.]
It wasn't a mutiny. It was a Wednesday in August.
Wed Aug 12, 10:00 · Conference room
Everyone told someone. Nobody told the calendar.
When time off lives in emails, DMs, spreadsheets and memory, the person running the meeting is always the last to know.
Aug 10 to 14PTO
Emailed you for the week off back in July. You replied "Sure."
Approved by email · Jul 20
Aug 12Sick
Called in sick at 7:40 this morning. You said "Feel better."
Approved over the phone · Aug 12
Aug 12Birthday
Filled in the paper leave form for her birthday. You signed it.
Signed leave form · Jul 28
Aug 11 to 13Remote
Asked to work from home at the coffee machine. You said yes.
Approved in the hallway · Aug 3
Aug 12 to 14PTO
Emailed you about a family visit. You replied "Approved."
Approved by email · Aug 5
Aug 12PTO
Left the leave form on your desk. You signed it.
Signed leave form · Aug 7
Maya ChenPTO
Emailed you for the week off back in July. You replied "Sure."
Aug 10 to 14 · Approved by email · Jul 20
Leo MartinSick
Called in sick at 7:40 this morning. You said "Feel better."
Aug 12 · Approved over the phone · Aug 12
Olivia GrantBirthday
Filled in the paper leave form for her birthday. You signed it.
Aug 12 · Signed leave form · Jul 28
Sam RiveraRemote
Asked to work from home at the coffee machine. You said yes.
Aug 11 to 13 · Approved in the hallway · Aug 3
Nadia OrtizPTO
Emailed you about a family visit. You replied "Approved."
Aug 12 to 14 · Approved by email · Aug 5
Casey BrooksPTO
Left the leave form on your desk. You signed it.
Aug 12 · Signed leave form · Aug 7
Take two, with Vacation Tracker
Same boss, same room, same Wednesday in August. This time he knows who's out before he sends the invite.
02 · When the team asked for time off
Every request, one way
Nadia asks in Slack, Teams or Google Workspace, not in a spreadsheet. Her manager sees the balance and who else is off that week, then approves in one click.
03 · Without anyone remembering
Holidays fill themselves in
New York, Austin and London each get their own public holidays and leave policy. A blackout period keeps kickoff week clear.
Take 2 · Wed Aug 19
Now he can count on all of you.
Everything he wishes he had
Six things he said on the way out of that meeting. Pick one to see the feature that answers it.
I didn't know half the team was off.
Wallchart
A monthly view of who's out, filtered by department or label. Kickoff week, at a glance.
Someone should've told me.
Who's out updates
A daily or weekly summary to a Slack or Teams channel, or an inbox, at the time you choose.
Wait… I approved all of these?
Approvals in Microsoft Teams
He approved each request one at a time and never saw they all landed on the same day. In Vacation Tracker, every Teams approval card shows the person's balance and who else is already off, so overlaps get caught before anyone approves.
Microsoft TeamsIt was on the calendar. Just not mine.
Calendar sync
Approved leave shows up on shared and personal Outlook or Google calendars and marks people as busy, so the next invite shows who will be out.
Not on kickoff week, please.
Automations
Blackout periods, a cap on people away at once, notice periods, accruals and seniority rules, all on a switch.
Just tell me who's here Thursday.
Vee, the AI assistant
Ask in plain words. Vee reads the calendar, balances and holidays together, and also answers in ChatGPT, Claude, Copilot and Gemini.
Works where your team works
Nobody learns a new tool. They request time off where they already chat.
1
1
1
1
1
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1Microsoft Teams
Approvers get every request in their Teams chat, and each office's channel gets its own who's-out update.
Slack
Your team requests leave, checks balances and sees who's out across time zones without leaving Slack.
Google Workspace
New people in your directory are added automatically, and approved leave lands in Google Calendar.
Also on iPhone and Android, and in ChatGPT, Claude, Copilot and Gemini through MCP.
Always safe, just for you
Rest easy knowing we’re certified to effectively safeguard your data.
Vacation Tracker FAQ
Plans
How much does Vacation Tracker cost, and what's the difference between Core and Complete?
Core is $2 per user per month and Complete is $4, each with a 25-user minimum. Core covers up to 3 locations and 10 departments, with custom leave types, public holidays, approvals and every integration. Complete adds unlimited locations, accruals, TOIL, hourly leave, multi-level and substitute approvals, blackout periods and limits on how many people are away at once. Both start with a 14-day free trial, no credit card.
Setup
How long does setup take, and who has to do it?
Most teams are up and running in under a day, often in under 30 minutes. One admin connects Microsoft Teams, Slack or Google Workspace, and your people are imported from the directory automatically. Then you add locations, holidays and leave policies, and employees start requesting leave where they already work. Live chat, email and personalized onboarding calls with our customer support team are there if you get stuck.
We track leave in spreadsheets today. Can we bring our balances and history over?
Yes. Import users, past leave records, opening balances, carryover and TOIL balances from our template or your own file. Employment start dates come in too, so allowances are right from day one. Our team can also help with data migration.
Leave
We have offices in different states and countries. Can each one have its own holidays and leave rules?
Yes. Each location, and each sub-location such as a US state or Canadian province, gets its own public holidays, leave policies, workweek and time zone. Import holidays for 150+ countries and their regions in one click, add company days off, and give each office its own Location Admin. Approvals follow your departments and sub-departments.
Can we track sick days, remote work and other leave types, not just vacation?
Yes. Create any leave type you need, such as PTO, sick leave, remote work, parental leave or birthdays, each with its own allowance and rules. Make sensitive types private, so colleagues only see that someone is away, not why. See who's away on the Wallchart and in the daily or weekly who's-out update.
Integrations
Does it connect to our HR and payroll systems?
Yes. Vacation Tracker connects to ADP Workforce Now, BambooHR, HiBob, Remote and Deputy, so employee records and approved leave stay in sync. You can also export leave balances and history to Excel or CSV for payroll, build your own workflows with Zapier, the Open API and webhooks, or connect ChatGPT, Claude, Copilot or Gemini through our MCP server.
Security
Is our employee data secure, and where is it stored?
Vacation Tracker is SOC 2 Type II certified and GDPR compliant. Data is encrypted in transit and at rest, access is role-based, and people can sign in with Microsoft, Google or Slack single sign-on. The platform is hosted on AWS in North America and Europe and goes through annual penetration tests.
Next quarter, you'll know exactly who's in the room.
14-day free trial. No credit card, no contract.