Vacation Tracker tells your team who's out, right in Microsoft Teams, Slack or Google Workspace, before anyone picks up the phone.
14 days free · No credit card.
Calling Carol…
0:02 · The call
At his company, time off lives in an HR inbox and a spreadsheet nobody opens. When you need someone, you dial and hope.
Carol's desk · Today, 9:41 AM
Transcript
Hi, you’ve reached Carol.
I’m on vacation for two weeks until Monday August 23rd.
I filled out the PTO forms weeks ago. The whole stack. Both sides.
Someone really should find a better way to track this.
Until then, I’m off.
Leave a message after the beep. I won’t check it.
Someone really should find a better way to track this. Here's what she had in mind.
“Something that puts my vacation on everyone's calendar.”
Approved leave lands on shared and personal Outlook or Google calendars, and the Wallchart shows the whole team.
“Something that tells the team I'm out, so I don't have to.”
Microsoft Teams· #salesA daily or weekly "who's out" update to any Teams or Slack channel, at the time you choose.
“Something that skips the paperwork and goes straight to my boss in Teams.”
Microsoft Teams· Vacation TrackerAsk and approve in Microsoft Teams, Slack, Google Workspace or on mobile.
“Something you can just ask, 'Is Carol in today?', and skip the phone call.”
Also in ChatGPT, Claude, Copilot and GeminiAsk in plain words. Vee also answers in ChatGPT, Claude, Copilot and Gemini through MCP.
Same morning, with Vacation Tracker. The team update said she was out. Vee confirmed it. The boss got on with his day.
Vacation Tracker· #sales · 9:00 AM
Weekly Leave Update
Nobody learns a new tool. They request time off where they already chat.
Approvers get every request in their Teams chat, and each office's channel gets its own who's-out update.
Your team requests leave, checks balances and sees who's out across time zones without leaving Slack.
New people in your directory are added automatically, and approved leave lands in Google Calendar.
Also on iPhone and Android, and in ChatGPT, Claude, Copilot and Gemini through MCP.
Rest easy knowing we’re certified to effectively safeguard your data.
Plans
Core is $2 per user per month and Complete is $4, each with a 25-user minimum. Core covers up to 3 locations and 10 departments, with custom leave types, public holidays, approvals and every integration. Complete adds unlimited locations, accruals, TOIL, hourly leave, multi-level and substitute approvals, blackout periods and limits on how many people are away at once. Both start with a 14-day free trial, no credit card.
Setup
Most teams are up and running in under a day, often in under 30 minutes. One admin connects Microsoft Teams, Slack or Google Workspace, and your people are imported from the directory automatically. Then you add locations, holidays and leave policies, and employees start requesting leave where they already work. Live chat, email and personalized onboarding calls with our customer support team are there if you get stuck.
Yes. Import users, past leave records, opening balances, carryover and TOIL balances from our template or your own file. Employment start dates come in too, so allowances are right from day one. Our team can also help with data migration.
Leave
Yes. Each location, and each sub-location such as a US state or Canadian province, gets its own public holidays, leave policies, workweek and time zone. Import holidays for 150+ countries and their regions in one click, add company days off, and give each office its own Location Admin. Approvals follow your departments and sub-departments.
Yes. Create any leave type you need, such as PTO, sick leave, remote work, parental leave or birthdays, each with its own allowance and rules. Make sensitive types private, so colleagues only see that someone is away, not why. See who's away on the Wallchart and in the daily or weekly who's-out update.
Integrations
Yes. Vacation Tracker connects to ADP Workforce Now, BambooHR, HiBob, Remote and Deputy, so employee records and approved leave stay in sync. You can also export leave balances and history to Excel or CSV for payroll, build your own workflows with Zapier, the Open API and webhooks, or connect ChatGPT, Claude, Copilot or Gemini through our MCP server.
Security
Vacation Tracker is SOC 2 Type II certified and GDPR compliant. Data is encrypted in transit and at rest, access is role-based, and people can sign in with Microsoft, Google or Slack single sign-on. The platform is hosted on AWS in North America and Europe and goes through annual penetration tests.
Even the boss. 14-day free trial, no credit card, no contract.
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