Does everyone know she's gone?
Approved means everyone knows.
Approved leave syncs to Outlook or Google Calendar, the team gets a "who's out" update, and payroll gets a ready report.
#ops · Out Aug 17 to 28: CarolSkip the request forms.
Two weeks off shouldn't start with two weeks of paperwork. Your team asks in Microsoft Teams, Slack or Google Workspace. Managers approve in one click.
14-day free trial, no credit card, no contract.
Two weeks off? I've got the request forms right here!
Every form in that pile is one question.
Fair questions. Vacation Tracker answers all of them before he finishes saying "Vacation?"
5 binders left
#ops · Out Aug 17 to 28: CarolIs she allowed to take this leave?
Your policy, built in.
Leave policies and leave types per team, with blackout and notice periods enforced automatically. Vee explains the rules in plain words.
Can I take two weeks in a row?Yes. Your policy allows up to 15 days in a row, with 5 days' notice.
Has her manager signed off?
One click, in Teams or on his phone.
Approvals in Teams, Slack, Google Workspace or on mobile, with multi-level and substitute approvers.
Carol · PTO · Aug 17 to 28DenyApprove
Who else is out those two weeks?
Overlaps show up before she asks.
Overlaps appear on the request and on the approval, and the Wallchart shows the whole team.
No one on your team is off Aug 17 to 28.
How many days does she have left?
Her balance is on the request.
Live balances, with accruals and seniority entitlements worked out for you.
PTO · Aug 17 to 2816 days · 6 left after this
This time,she just asks.
Same two weeks, no binders. Carol types one sentence. Her balance, the policy and who else is off are already checked, and one click sends it to her boss.
I need two weeks of PTO starting August 17.
Here's your request. Check it, then send it to your manager.
Request time offPTO
DatesMon Aug 17 to Fri Aug 28 · 10 days
Balance16 days · 6 left after
No one on your team is off
EditRequest
Same ask. No pile.
01 · She asks
Request time off- Type
- PTO
- Dates
- Mon Aug 17 to Fri Aug 28
- Balance
- 16 days · 6 left after this
No one on your team is off these dates.
02 · He approves
Microsoft Teams· Vacation TrackerNew leave request
Carol Hayes requested PTOOperations
- Dates
- Aug 17 to 28 · 10 working days
- Balance
- 16 days · 6 after this
DenyApprove
03 · Everyone sees it
PTOCalendar · August 2026
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Works where your team works
Nobody learns a new tool. They request time off where they already chat.
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1
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1Microsoft Teams
Approvers get every request in their Teams chat, and each office's channel gets its own who's-out update.
Slack
Your team requests leave, checks balances and sees who's out across time zones without leaving Slack.
Google Workspace
New people in your directory are added automatically, and approved leave lands in Google Calendar.
Also on iPhone and Android, and in ChatGPT, Claude, Copilot and Gemini through MCP.
Always safe, just for you
Rest easy knowing we’re certified to effectively safeguard your data.
Vacation Tracker FAQ
Plans
How much does Vacation Tracker cost, and what's the difference between Core and Complete?
Core is $2 per user per month and Complete is $4, each with a 25-user minimum. Core covers up to 3 locations and 10 departments, with custom leave types, public holidays, approvals and every integration. Complete adds unlimited locations, accruals, TOIL, hourly leave, multi-level and substitute approvals, blackout periods and limits on how many people are away at once. Both start with a 14-day free trial, no credit card.
Setup
How long does setup take, and who has to do it?
Most teams are up and running in under a day, often in under 30 minutes. One admin connects Microsoft Teams, Slack or Google Workspace, and your people are imported from the directory automatically. Then you add locations, holidays and leave policies, and employees start requesting leave where they already work. Live chat, email and personalized onboarding calls with our customer support team are there if you get stuck.
We track leave in spreadsheets today. Can we bring our balances and history over?
Yes. Import users, past leave records, opening balances, carryover and TOIL balances from our template or your own file. Employment start dates come in too, so allowances are right from day one. Our team can also help with data migration.
Leave
We have offices in different states and countries. Can each one have its own holidays and leave rules?
Yes. Each location, and each sub-location such as a US state or Canadian province, gets its own public holidays, leave policies, workweek and time zone. Import holidays for 150+ countries and their regions in one click, add company days off, and give each office its own Location Admin. Approvals follow your departments and sub-departments.
Can we track sick days, remote work and other leave types, not just vacation?
Yes. Create any leave type you need, such as PTO, sick leave, remote work, parental leave or birthdays, each with its own allowance and rules. Make sensitive types private, so colleagues only see that someone is away, not why. See who's away on the Wallchart and in the daily or weekly who's-out update.
Integrations
Does it connect to our HR and payroll systems?
Yes. Vacation Tracker connects to ADP Workforce Now, BambooHR, HiBob, Remote and Deputy, so employee records and approved leave stay in sync. You can also export leave balances and history to Excel or CSV for payroll, build your own workflows with Zapier, the Open API and webhooks, or connect ChatGPT, Claude, Copilot or Gemini through our MCP server.
Security
Is our employee data secure, and where is it stored?
Vacation Tracker is SOC 2 Type II certified and GDPR compliant. Data is encrypted in transit and at rest, access is role-based, and people can sign in with Microsoft, Google or Slack single sign-on. The platform is hosted on AWS in North America and Europe and goes through annual penetration tests.
Oh, and… our signup isn't double-sided.
14-day free trial. No credit card, no contract.