SOURCE:    Vacation Tracker
TITLE:     Vacation Tracker: Time Off That Runs Itself | Book a Demo
URL:       https://vacationtracker.io/get/vacation-tracker-demo/
LANG:      en
PUBLISHED: 2026-11-11
UPDATED:   2026-11-12
SUMMARY:   Vacation Tracker handles leave across every location, right inside Slack, Teams or Google Workspace. Book a 30-minute demo built around your own policies.
Vacation Tracker: Time Off That Runs Itself | Book a Demo

Vacation Tracker: time off that runs itself.

Requests, approvals and balances across every location, handled right inside Slack, Teams or Google Workspace.

Works inSlackMicrosoft TeamsGoogle Workspace
Book a 30-min demo or start a free trial
  • See it with your own policies
  • We plan your migration
  • SOC 2 Type II
Prefer to ask your AI? ↓

Leave shouldn't take 2 payroll systems, an HRIS, five DMs and a calendar invite.

Sam Rivera · Email
Re: Fwd: time off in August?
Nadia Ortiz · DM
Is Friday still ok for my day off?
Emily's PTO balance · 3 systems
HRIS11US PAY11CA PAY9

Requests in email and DMs, balances split across your HRIS and payroll.

New York15PTO days11 holidays
Los Angeles15PTO days11 holidays
Toronto10PTO days9 holidays

Every office has its own rules, holidays and allowances.

Emily Parker · PTO left
11Your sheet
9Payroll

Payroll finds out last, and the numbers don't match.

How it works

  1. 01

    Set a policy for each location.

    Toronto
    Los Angeles
    New YorkPolicy
    PTO15 days
    Holidays11
    Sick5 days
  2. 02

    People request time off where they work: Slack, Teams, Google, web, iOS or Android.

    Can I take Aug 17 to 21 off?
    SlackTeamsGoogleWebiOSAndroid
  3. 03

    The right manager approves in one click, with balance and overlaps shown.

    Emily Parker · PTOAug 17 to 21 · 5 days
    11 days leftNo overlaps
    Approve
  4. 04

    Leave flows into calendars, payroll-ready reports and your AI tools.

    Team calendarAug 17 to 21
    MTWTF
    PTOSickRemoteBirthday

Why teams switch to Vacation Tracker.

The main reason

It lives where your team already works.

No new login. No new website to remember. Requests, approvals, balances and who's out all happen inside Slack or Teams.

In Slack
Vacation Tracker APP
Emily wants PTO
Aug 17 to 21 · 5 days · 6 left after
ApproveDeny
In Microsoft Teams
Vacation Tracker
Emily requested PTO
Aug 17 to 21 · 5 days · 6 left after
DenyApprove

Everything else you'd expect

Your org, mapped exactly.

Locations, departments and their sub-levels, each with its own policies, holidays, workweek and approvers. Accruals, carryover and blackout periods run on their own.

AI built in.

ChatGPTClaudeCopilotGeminiMCP

Ask Vee "Who's out next week?" and get the answer in chat. Or connect your leave data to ChatGPT, Claude, Copilot or Gemini through our MCP server.

Payroll-ready reports.

Compare teams, locations or periods side by side. Schedule reports to send on their own, or sync approved leave with your payroll and HR systems.

Plus iOS and Android apps for people on the go.

Trusted by 200,000+ people at companies you know

  • Nike
  • IBM
  • Adobe
  • NBCUniversal
  • Dell
  • Stanford University
  • Bose
  • Pepsi
  • Bell
  • International Paper
  • Yum! Brands
  • Allstate
  • GoDaddy
  • Smartling
  • Linear
  • Barilla
  • Joby Aviation
  • Messika
  • OpenZeppelin
  • Hostfully
  • The Honest Company
  • ASI
  • airCFO
  • Current

What happens during your demo

Thirty minutes, built around how your company runs leave today.

New YorkLos AngelesTorontoPTO policySick leaveHolidaysCarryoverSlackGoogle
01

Tell us about your team.

Your locations, leave policies, holidays and the tools you use today.

Who's out next week?
Two people on Product:EmilyPTO · Aug 17 to 21SamRemote · Aug 19
02

See it running in Slack, Teams or Google Workspace.

Requests, approvals, the dashboard and Vee, our AI assistant, on a setup like yours.

Your setup planReady
Import balances and historyConfigure your locationsInvite your team
03

Know you found the right tool.

You leave with a setup and migration plan and answers for everyone who has a say. We do the heavy lifting from there.

Daniela
Daniela
Carmen
Carmen
Your demo hosts

You'll talk to Daniela or Carmen.

Bring your questions about setup, migration and security.

Book a 30-min demo

Switching is on us.

Whatever plan you pick, your questions go to this team by chat or email. No AI agent sits in between. And when something is easier to talk through, we'll jump on a quick call with you.

  • KatKat
  • AleksandarAleksandar
  • AstrideAstride
  • MarkoMarko

We import your balances and history.

From your spreadsheet or old system, so nobody starts from zero.

We configure every location with you.

Holidays, policies and approvers, set up the way your company works.

Real people answer, not bots.

Setup, data imports, migrations and compliance, by chat, email or call.

Skip the research. Let your AI check if we're a fit.

Paste this into ChatGPT, Claude or any AI assistant. It asks you a few questions, reads our docs, pricing, security and reviews, and tells you if we're right for your team.

Prompt
I'm evaluating Vacation Tracker (vacationtracker.io) for leave management. Act as my independent advisor.

First, ask me these in one message and wait for my answers:
1. How many employees, and in which countries, states or provinces?
2. Do you use Microsoft Teams, Slack, Google Workspace or email?
3. How do you track leave today?
4. Must-haves (e.g. location-specific policies, accruals, carryover, hourly leave, TOIL, multi-level approvals, blackout periods, a limit on how many people are off at once, notice periods, leave duration limits, probation periods, seniority entitlements, entitlements by role, reports, compliance)?

Then check my answers against:
- Pricing (monthly USD, plan limits): https://vacationtracker.io/pricing/
- Buyer's guide: https://vacationtracker.io/buyers-guide/
- Integrations: https://vacationtracker.io/integrations/
- Security: https://vacationtracker.io/security/
- AI assistant: https://vacationtracker.io/platform/vee-ai/
- Customer stories: https://vacationtracker.io/case-studies/
- Anything else: https://vacationtracker.io/llms.txt
- Reviews: https://www.g2.com/products/vacation-tracker/reviews and https://www.capterra.com/p/189276/Vacation-Tracker/reviews/

Reply in under 250 words:
- Verdict: strong fit / partial fit / not a fit
- Each must-have: yes / partly / no, with the page that shows it
- Gaps or risks, stated plainly
- The plan I'd need and its monthly cost for our headcount
- Next step: free trial (https://app.vacationtracker.io/signup) or a demo (https://vacationtracker.io/book-a-demo/)
If a page doesn't confirm something, write "not confirmed, ask in the demo". Don't guess.
Open in ChatGPT Open in Claude Open in Perplexity

In their words

CrossrefResearch services · 12 locations
“Vacation Tracker is a lifesaver. I no longer have to manually calculate accruals or deal with spreadsheets. Everything is automated, and I can access all the information at the touch of a button.”
Michelle Cancel
Michelle CancelOperations and HR Leader, Crossref
Hi AutoTechnology · multiple countries
“When we were just a few people, a quick chat in the corridor worked. But as we hired in different countries with different policies, that system no longer worked.”
Naama Cohen
Naama CohenVP of Operations, Hi Auto

Works where your team works

Nobody learns a new tool. They request time off where they already chat.

Microsoft Teams iPhone Android ChatGPT Claude Copilot Google Workspace Slack

Microsoft Teams

Approvers get every request in their Teams chat, and each office's channel gets its own who's-out update.

Slack

Your team requests leave, checks balances and sees who's out across time zones without leaving Slack.

Google Workspace

New people in your directory are added automatically, and approved leave lands in Google Calendar.

Also on iPhone and Android, and in ChatGPT, Claude, Copilot and Gemini through MCP.

AICPA SOC for Service Organizations GDPR compliant

Always safe, just for you

Rest easy knowing we’re certified to effectively safeguard your data.

Learn more

Bring your most complicated leave policy.

Thirty minutes with Daniela or Carmen on Zoom. Tell us about your team and how you work, see it running, and leave knowing you found the right tool.

Book a 30-min demo Rather try it yourself? Start a free trial.

Vacation Tracker FAQ

Plans

How much does Vacation Tracker cost, and what's the difference between Core and Complete?

Core is $2 per user per month and Complete is $4, each with a 25-user minimum. Core covers up to 3 locations and 10 departments, with custom leave types, public holidays, approvals and every integration. Complete adds unlimited locations, accruals, TOIL, hourly leave, multi-level and substitute approvals, blackout periods and limits on how many people are away at once. Both start with a 14-day free trial, no credit card.

Setup

How long does setup take, and who has to do it?

Most teams are up and running in under a day, often in under 30 minutes. One admin connects Microsoft Teams, Slack or Google Workspace, and your people are imported from the directory automatically. Then you add locations, holidays and leave policies, and employees start requesting leave where they already work. Live chat, email and personalized onboarding calls with our customer support team are there if you get stuck.

We track leave in spreadsheets today. Can we bring our balances and history over?

Yes. Import users, past leave records, opening balances, carryover and TOIL balances from our template or your own file. Employment start dates come in too, so allowances are right from day one. Our team can also help with data migration.

Leave

We have offices in different states and countries. Can each one have its own holidays and leave rules?

Yes. Each location, and each sub-location such as a US state or Canadian province, gets its own public holidays, leave policies, workweek and time zone. Import holidays for 150+ countries and their regions in one click, add company days off, and give each office its own Location Admin. Approvals follow your departments and sub-departments.

Can we track sick days, remote work and other leave types, not just vacation?

Yes. Create any leave type you need, such as PTO, sick leave, remote work, parental leave or birthdays, each with its own allowance and rules. Make sensitive types private, so colleagues only see that someone is away, not why. See who's away on the Wallchart and in the daily or weekly who's-out update.

Integrations

Does it connect to our HR and payroll systems?

Yes. Vacation Tracker connects to ADP Workforce Now, BambooHR, HiBob, Remote and Deputy, so employee records and approved leave stay in sync. You can also export leave balances and history to Excel or CSV for payroll, build your own workflows with Zapier, the Open API and webhooks, or connect ChatGPT, Claude, Copilot or Gemini through our MCP server.

Security

Is our employee data secure, and where is it stored?

Vacation Tracker is SOC 2 Type II certified and GDPR compliant. Data is encrypted in transit and at rest, access is role-based, and people can sign in with Microsoft, Google or Slack single sign-on. The platform is hosted on AWS in North America and Europe and goes through annual penetration tests.