SOURCE:    Vacation Tracker
TITLE:     Vacation Tracker: Time Off That Runs Itself | Start Free Trial
URL:       https://vacationtracker.io/get/vacation-tracker-trial/
LANG:      en
PUBLISHED: 2026-11-12
UPDATED:   2026-11-12
SUMMARY:   Vacation Tracker handles leave across every location, right inside Slack, Teams or Google Workspace. 14-day free trial, no credit card, no contract.
Vacation Tracker: Time Off That Runs Itself | Start Free Trial

Vacation Tracker: time off that runs itself.

Requests, approvals and balances across every location, handled right inside Slack, Teams or Google Workspace.

Works inSlackMicrosoft TeamsGoogle Workspace
Start free trial or book a demo

14-day free trial · No credit card · No contract

Prefer to ask your AI? ↓

Leave shouldn't take 2 payroll systems, an HRIS, five DMs and a calendar invite.

Sam Rivera · Email
Re: Fwd: time off in August?
Nadia Ortiz · DM
Is Friday still ok for my day off?
Emily's PTO balance · 3 systems
HRIS11US PAY11CA PAY9

Requests in email and DMs, balances split across your HRIS and payroll.

New York15PTO days11 holidays
Los Angeles15PTO days11 holidays
Toronto10PTO days9 holidays

Every office has its own rules, holidays and allowances.

Emily Parker · PTO left
11Your sheet
9Payroll

Payroll finds out last, and the numbers don't match.

How it works

  1. 01

    Set a policy for each location.

    Toronto
    Los Angeles
    New YorkPolicy
    PTO15 days
    Holidays11
    Sick5 days
  2. 02

    People request time off where they work: Slack, Teams, Google, web, iOS or Android.

    Can I take Aug 17 to 21 off?
    SlackTeamsGoogleWebiOSAndroid
  3. 03

    The right manager approves in one click, with balance and overlaps shown.

    Emily Parker · PTOAug 17 to 21 · 5 days
    11 days leftNo overlaps
    Approve
  4. 04

    Leave flows into calendars, payroll-ready reports and your AI tools.

    Team calendarAug 17 to 21
    MTWTF
    PTOSickRemoteBirthday

Why teams switch to Vacation Tracker.

The main reason

It lives where your team already works.

No new login. No new website to remember. Requests, approvals, balances and who's out all happen inside Slack or Teams.

In Slack
Vacation Tracker APP
Emily wants PTO
Aug 17 to 21 · 5 days · 6 left after
ApproveDeny
In Microsoft Teams
Vacation Tracker
Emily requested PTO
Aug 17 to 21 · 5 days · 6 left after
DenyApprove

Everything else you'd expect

Your org, mapped exactly.

Locations, departments and their sub-levels, each with its own policies, holidays, workweek and approvers. Accruals, carryover and blackout periods run on their own.

AI built in.

ChatGPTClaudeCopilotGeminiMCP

Ask Vee "Who's out next week?" and get the answer in chat. Or connect your leave data to ChatGPT, Claude, Copilot or Gemini through our MCP server.

Payroll-ready reports.

Compare teams, locations or periods side by side. Schedule reports to send on their own, or sync approved leave with your payroll and HR systems.

Plus iOS and Android apps for people on the go.

Trusted by 200,000+ people at companies you know

  • Nike
  • IBM
  • Adobe
  • NBCUniversal
  • Dell
  • Stanford University
  • Bose
  • Pepsi
  • Bell
  • International Paper
  • Yum! Brands
  • Allstate
  • GoDaddy
  • Smartling
  • Linear
  • Barilla
  • Joby Aviation
  • Messika
  • OpenZeppelin
  • Hostfully
  • The Honest Company
  • ASI
  • airCFO
  • Current

Set up in three steps

01 · CONNECT

Connect Slack, Teams or Google Workspace, or sign up with email. With a chat tool, your people are imported automatically.

Slack connected84 people imported
Emily ParkerProduct
Ryan MitchellSales
Hannah CollinsMarketing
+ 81 more
02 · ADD LOCATIONS

Add your locations. Public holidays and default policies are filled in for you.

New York11 holidays addedLos Angeles11 holidays addedToronto9 holidays addedLondon8 holidays added
03 · ADD DEPARTMENTS

Set up your departments and approval flows.

DepartmentApprover
Marketing · 12Hannah
Sales · 18Ryan
HR · 4Ashley
IT · 7Leo

And you're ready to go.

Your team requests leave where they already work, and the right manager approves it in one click.

Start free trial 14-day free trial · No credit card · No contract

Stuck during your trial? Just ask.

Your questions go straight to our support team by chat or email. No AI agent sits in between. And when something is easier to talk through, we'll schedule a setup call with you.

Our team can assist you with:
  • Importing your spreadsheet balances
  • Setting up locations, policies and approvers
  • Training your admins and approvers
  • Compliance questions
  • Real people answer, not bots
Chat with the team

Skip the research. Let your AI check if we're a fit.

Paste this into ChatGPT, Claude or any AI assistant. It asks you a few questions, reads our docs, pricing, security and reviews, and tells you if we're right for your team.

Prompt
I'm evaluating Vacation Tracker (vacationtracker.io) for leave management. Act as my independent advisor.

First, ask me these in one message and wait for my answers:
1. How many employees, and in which countries, states or provinces?
2. Do you use Microsoft Teams, Slack, Google Workspace or email?
3. How do you track leave today?
4. Must-haves (e.g. location-specific policies, accruals, carryover, hourly leave, TOIL, multi-level approvals, blackout periods, a limit on how many people are off at once, notice periods, leave duration limits, probation periods, seniority entitlements, entitlements by role, reports, compliance)?

Then check my answers against:
- Pricing (monthly USD, plan limits): https://vacationtracker.io/pricing/
- Buyer's guide: https://vacationtracker.io/buyers-guide/
- Integrations: https://vacationtracker.io/integrations/
- Security: https://vacationtracker.io/security/
- AI assistant: https://vacationtracker.io/platform/vee-ai/
- Customer stories: https://vacationtracker.io/case-studies/
- Anything else: https://vacationtracker.io/llms.txt
- Reviews: https://www.g2.com/products/vacation-tracker/reviews and https://www.capterra.com/p/189276/Vacation-Tracker/reviews/

Reply in under 250 words:
- Verdict: strong fit / partial fit / not a fit
- Each must-have: yes / partly / no, with the page that shows it
- Gaps or risks, stated plainly
- The plan I'd need and its monthly cost for our headcount
- Next step: free trial (https://app.vacationtracker.io/signup) or a demo (https://vacationtracker.io/book-a-demo/)
If a page doesn't confirm something, write "not confirmed, ask in the demo". Don't guess.
Open in ChatGPT Open in Claude Open in Perplexity

In their words

Drury DesignMarketing agency · 35 employees
“I set it up, checked the security, gave the appropriate team members access, and that was it.”
Vladimir Weinstein
Vladimir WeinsteinIT Director, Drury Design
Hi AutoTechnology · multiple countries
“I didn't want an all-in-one HR platform. I just needed a tool to track vacations — something quick, easy, and light.”
Naama Cohen
Naama CohenVP of Operations, Hi Auto

Works where your team works

Nobody learns a new tool. They request time off where they already chat.

Microsoft Teams iPhone Android ChatGPT Claude Copilot Google Workspace Slack

Microsoft Teams

Approvers get every request in their Teams chat, and each office's channel gets its own who's-out update.

Slack

Your team requests leave, checks balances and sees who's out across time zones without leaving Slack.

Google Workspace

New people in your directory are added automatically, and approved leave lands in Google Calendar.

Also on iPhone and Android, and in ChatGPT, Claude, Copilot and Gemini through MCP.

AICPA SOC for Service Organizations GDPR compliant

Always safe, just for you

Rest easy knowing we’re certified to effectively safeguard your data.

Learn more

Your next leave request is 30 minutes away. Start there.

Set up your locations and approvers today, and your team can book their first day off this afternoon.

Start free trial

14-day free trial · No credit card · No contract

Complex setup? Book a demo.

Vacation Tracker FAQ

Plans

How much does Vacation Tracker cost, and what's the difference between Core and Complete?

Core is $2 per user per month and Complete is $4, each with a 25-user minimum. Core covers up to 3 locations and 10 departments, with custom leave types, public holidays, approvals and every integration. Complete adds unlimited locations, accruals, TOIL, hourly leave, multi-level and substitute approvals, blackout periods and limits on how many people are away at once. Both start with a 14-day free trial, no credit card.

Setup

How long does setup take, and who has to do it?

Most teams are up and running in under a day, often in under 30 minutes. One admin connects Microsoft Teams, Slack or Google Workspace, and your people are imported from the directory automatically. Then you add locations, holidays and leave policies, and employees start requesting leave where they already work. Live chat, email and personalized onboarding calls with our customer support team are there if you get stuck.

We track leave in spreadsheets today. Can we bring our balances and history over?

Yes. Import users, past leave records, opening balances, carryover and TOIL balances from our template or your own file. Employment start dates come in too, so allowances are right from day one. Our team can also help with data migration.

Leave

We have offices in different states and countries. Can each one have its own holidays and leave rules?

Yes. Each location, and each sub-location such as a US state or Canadian province, gets its own public holidays, leave policies, workweek and time zone. Import holidays for 150+ countries and their regions in one click, add company days off, and give each office its own Location Admin. Approvals follow your departments and sub-departments.

Can we track sick days, remote work and other leave types, not just vacation?

Yes. Create any leave type you need, such as PTO, sick leave, remote work, parental leave or birthdays, each with its own allowance and rules. Make sensitive types private, so colleagues only see that someone is away, not why. See who's away on the Wallchart and in the daily or weekly who's-out update.

Integrations

Does it connect to our HR and payroll systems?

Yes. Vacation Tracker connects to ADP Workforce Now, BambooHR, HiBob, Remote and Deputy, so employee records and approved leave stay in sync. You can also export leave balances and history to Excel or CSV for payroll, build your own workflows with Zapier, the Open API and webhooks, or connect ChatGPT, Claude, Copilot or Gemini through our MCP server.

Security

Is our employee data secure, and where is it stored?

Vacation Tracker is SOC 2 Type II certified and GDPR compliant. Data is encrypted in transit and at rest, access is role-based, and people can sign in with Microsoft, Google or Slack single sign-on. The platform is hosted on AWS in North America and Europe and goes through annual penetration tests.