SOURCE:    Vacation Tracker
TITLE:     How do I edit the templated OOO (Out of Office) message?
URL:       https://vacationtracker.io/knowledge-base/how-do-i-edit-the-templated-ooo-out-of-office-message/
LANG:      en
PUBLISHED: 2023-08-16
UPDATED:   2026-05-21
READING:   1 min
SUMMARY:   With the Out of Office feature, we have a templated message that you can set right away when turning on the OOO reply. However, you can also edit this message and set a customized message using the following steps:

How do I edit the templated OOO (Out of Office) message?

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Last updated on May 21, 2026

How do I edit the templated OOO (Out of Office) message?

With the Out of Office feature, we have a templated message that you can set right away when turning on the OOO reply. You can also edit this message and set a customized message using the steps below.

One reminder per approved leave

Each newly approved leave will trigger its own OOO reminder.

Editing the Templated Message

2 business days prior to the start date of your approved leave, you will receive a reminder to set your OOO message.
Once you receive the reminder, you can edit the templated message by clicking on Edit template.
You will be taken to the Vacation Tracker online dashboard where you will be able to choose your email provider.
You'll first see the pre-created template.
Edit your message, and once done, click on Set OOO Message.

OOO template editor on the dashboard showing the pre-created message and the Set OOO Message button

Editing locks after sending

If you set the OOO message, you aren't able to edit it again within Vacation Tracker. You must go into your email provider settings to either remove or edit the message.

Editing the Message Directly in Your Email Provider

Gmail — see Google's support guide: support.google.com/mail/answer/25922
Outlook — see Microsoft's support guide: support.microsoft.com — Send automatic out-of-office replies in Outlook

What's Next?

How can I turn Out of Office (OOO) reply on / off? How do I enable the OOO autoreply feature? Can I choose which leave types have the OOO message?

Need help?

Regular Users: If you have any questions, email us anytime at hello@vacationtracker.io.
Admins and Approvers: You can reach us via live chat Monday to Friday, 9 AM – 5 PM EST, or email us anytime at hello@vacationtracker.io.

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How do I edit the templated OOO (Out of Office) message?

Editing the Templated Message

Editing the Message Directly in Your Email Provider

What's Next?

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