SOURCE:    Vacation Tracker
TITLE:     Guide: Workweek
URL:       https://vacationtracker.io/knowledge-base/guide-workweek/
LANG:      en
PUBLISHED: 2020-12-29
UPDATED:   2026-10-28
READING:   2 min
SUMMARY:   The Workweek is the set of days Vacation Tracker counts as working days. Set it at three levels—Default, Location, and Individual—with the most specific always winning.
Guide: Workweek
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Last updated on October 28, 2026

Guide: Workweek

The set of days Vacation Tracker counts as working days. Set at three levels, most specific wins.

2-minute read

Your Workweek is the set of days Vacation Tracker counts as working days. It's the base layer under every leave calculation: anything outside the Workweek is skipped, anything inside costs a day from the balance.

The three levels

The Workweek sits at three levels, from broad to specific. Most specific always wins.

1. Default

Set at signup

Applies to everyone in the workspace unless something more specific overrides it.

Example: Monday-Friday for the whole company.

2. Location

Set on each Location

Applies to every User in that Location. Overrides the Default.

Example: Sunday-Thursday for the Dubai office.

3. Individual

Set on a User's profile

Applies to that one User. Overrides both the Location and Default.

Example: Mon/Wed/Fri for a part-time hire.

What changes when you adjust the Workweek

  • New leave requests are counted with the new working days
  • Past, approved leaves get recalculated for the full year
  • Future-dated leaves already in the system are recalculated
  • Notifications, calendar exports, and reports use the new Workweek from that moment on

Common Questions

Yes. Past, approved leaves are recalculated with the new working days, so their day counts and the balance can change. For example, after adding Saturday to a Location's Workweek, an approved Monday to Sunday leave changed from 5 days to 6. There's no warning before you save the new Workweek, so check balances after the change.

They're recalculated. A leave that crossed days that are no longer working days will spend fewer balance days, and the other way around. The dates stay the same; only the day count changes.

No. An Individual Workweek is an explicit override. Remove the override on their profile if you'd like them to fall back to the Location's Workweek.

What's Next?

How Do I Set a Custom Work Week? How Do I Set a Custom Workweek for an Individual User? How Do I Set a Custom Workday Schedule?
Need help?
Regular Users: If you have any questions, email us anytime at hello@vacationtracker.io.
Admins and Approvers: You can reach us via live chat Monday to Friday, 9 AM – 5 PM EST, or email us anytime at hello@vacationtracker.io.

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Recharge looks for the gaps where a couple of PTO days bridge into weekends and holidays. Your workweek is what tells it which days are already free.

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