SOURCE:    Vacation Tracker
TITLE:     User Training 0: What You Do as a User (Google Workspace)
URL:       https://vacationtracker.io/knowledge-base/user-training-google-workspace-what-you-do-as-a-user/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Start here: what you can do in Vacation Tracker on Google Workspace, where your leave requests go, and where to find everything.
User Training 0: What You Do as a User (Google Workspace)
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Last updated on October 23, 2026

User Training 0: What You Do as a User (Google Workspace)

Vacation Tracker is where you request time off, check your balance and see who's away. This training covers the essentials in 8 short articles. Start here.

What You Can Do

  • Request leave: in the dashboard.
  • Check your balance: how much leave you have, have used and have left.
  • Change or cancel leave: before or after it's approved.
  • Get answers: emails tell you when your request is approved or denied.
  • See who's off: your team's leave and upcoming holidays.

Who Approves Your Leave

Your requests go to the Approver(s) of your Department. You'll find their names on your Dashboard under Quick Stats and on your profile under Approvers. Some leave types are approved automatically.

Find Your Way Around the Dashboard

Open the dashboard at app.vacationtracker.io, signing in with Google. The left-hand menu has:

  • Request Leave at the top.
  • Dashboard: your balance, upcoming leave, team availability and upcoming holidays.
  • Calendar and Wallchart: who's off and when. Your Administrator decides whether you see the Wallchart.
  • Holidays: the public holidays for your Location.
  • My Profile: your details, leave quotas and all your requests.
  • Integrations: connect an AI assistant to Vacation Tracker.

Click your name at the bottom of the menu for Account Settings, your language and color theme, and Log out.

Dashboard for a User with the left-hand menu, balance card and Upcoming Leaves

The Training Path

Each article covers one job. Follow them in order the first time.

  1. Request Leave in the Dashboard: and check your balance first.
  2. Check Your Leave Balance and History: and every request you've made.
  3. Change or Cancel Your Leave: when plans change.
  4. Know When Your Leave Is Approved or Denied by Email: the emails you get at each step.
  5. See Who's Off and Upcoming Holidays: before you plan your time off.
  6. Set Up Calendar Sync and Out-of-Office: calendar and out-of-office.
  7. Use Vacation Tracker From an AI Assistant: ask your AI assistant.

Common Questions

Your Administrator decides which features each role can see. If you need something that isn't in your menu, ask them.

Your Administrator or Location Admin sets your leave types, quotas and holidays. Your Approver answers your requests.

What's Next?

User Training 1: Request Leave in the Dashboard (Google Workspace) User Training 2: Check Your Leave Balance and History (Google Workspace) Guide: Administrator vs Location Admin vs Approver vs User
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