SOURCE:    Vacation Tracker
TITLE:     How Do I Request an Hourly Leave?
URL:       https://vacationtracker.io/knowledge-base/how-do-i-request-an-hourly-leave/
LANG:      en
PUBLISHED: 2023-03-13
UPDATED:   2026-02-13
READING:   2 min
SUMMARY:   Users who are subscribed to our Complete plan can request hourly leaves in a few simple steps! As long as the hourly option has been enabled by the Vacation Tracker Admin, this can be done quickly and easily. Here's how to do this:

How Do I Request an Hourly Leave?

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How Do I Request an Hourly Leave?

If your Admin has enabled the hourly option on a Leave Policy, you can request leave in 1-hour, 30-minute, or 15-minute blocks instead of a full or half-day. Useful for appointments, errands, or anything that doesn't justify a half-day off.

Prerequisite
The Leave Policy's Shortest Leave Duration must be set to a sub-day option (1 hour, 30 minutes, or 15 minutes). If the dropdown doesn't show an hourly option for the Leave Type you're trying to use, ask your Admin to enable it on that policy. See Shortest Leave Duration.

Dashboard (Email and Google Workspace)

  1. Sign in at app.vacationtracker.io.
  2. Click Request Leave on the left.
  3. Pick the Leave Type with the hourly option indicated in the dropdown.
  4. Pick the date, choose the start and end hours, and add a reason if required.
  5. Click Request Leave.
Dashboard Request Leave modal with hourly Leave Type selected, single date picker, start hour and end hour selectors, and Reason field

Microsoft Teams

  1. Open the Vacation Tracker chat (left sidebar in Teams) or use the Request Leave tab in the Vacation Tracker app.
  2. Type Request Leave in the chatbot and send.
  3. Pick the Leave Type with the hourly option indicated.
  4. Pick the date and the hours you'll be away.
  5. Click Submit.

You can also use the Request Leave buttons on the My Profile and Vacation Tracker Overview tabs.

Vacation Tracker bot conversation in Microsoft Teams with the Request Leave form open, hourly Leave Type selected, date and start/end hour inputs

Slack

  1. Type /vacation anywhere in Slack — a public channel, a private channel, a group DM, your own DM, or anyone else's DM. You don't need to send it to the Vacation Tracker bot specifically; the slash command works in any conversation and the response is only visible to you.
  2. Pick the Request Leave option from the menu Vacation Tracker offers.
  3. Pick the Leave Type with the hourly option indicated.
  4. Pick the date and the hours you'll be away.
  5. Click Submit.
Slack /vacation menu opened in a regular channel showing the Request Leave option, plus the hourly leave form with date picker and start/end hour selectors

Editing or Cancelling After Submission

If you need to change the hours after submitting, you can edit a pending or upcoming hourly leave the same way as any other leave — see How Do I Edit My Pending or Upcoming Leave? To cancel, see How Do I Cancel My Upcoming Leave Request?

Common Questions

The Leave Policy that ties the Leave Type to your Location doesn't have Shortest Leave Duration set to a sub-day option (1h / 30min / 15min). Ask your Admin to lower that setting on the policy — see Shortest Leave Duration.

A single hourly request covers one day with a start and end hour. For partial absences spanning multiple days (e.g. half-day Monday + 2 hours Tuesday), submit each one as its own hourly request.

Yes. Hourly leaves show on the Calendar and Wallchart with a stripe pattern (different from solid full-day blocks) and the entry includes the start and end times so teammates can see exactly when you're available.

What's Next?

How Do I Set Shortest Leave Duration? How Do I Request a Leave? How Do I Request a Half-Day Leave?
Need help?
Contact our Support team via email or chat, Monday to Friday, 9 AM – 5 PM EST.

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