SOURCE:    Vacation Tracker
TITLE:     How to Cancel a Leave Request, Even After Approval
URL:       https://vacationtracker.io/knowledge-base/how-do-i-cancel-my-upcoming-leave-request/
LANG:      en
PUBLISHED: 2020-12-29
UPDATED:   2026-10-28
READING:   2 min
SUMMARY:   Cancel a pending or approved leave request from the dashboard, Microsoft Teams or Slack. The days go back to your balance and your approver is notified.

How to Cancel a Leave Request, Even After Approval

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Last updated on October 28, 2026

How Do I Cancel My Upcoming Leave Request?

Plans changed? You can cancel a leave you've submitted from any of three places (the Dashboard, Slack, or Microsoft Teams) without going through an Admin. Cancelling returns the days to your balance immediately and notifies your Approver(s).

From the Dashboard

Sign in at app.vacationtracker.io.
On Home, scroll to Pending Requests (for leaves still awaiting approval) or Scheduled Leaves (for approved upcoming leaves).
Find the leave you want to cancel.
Click Cancel Leave on that leave's card.
Confirm the cancellation in the pop-up.

Dashboard with a Scheduled Leave card visible showing the Cancel Leave button on the right side of the row, plus the confirmation pop-up

From Slack

Type /vacation anywhere in Slack (channel, DM, or your own DM, it works in any conversation).
From the menu, pick My Status to open your profile view.
Find the leave you want to cancel in your list of upcoming leaves.
Click Cancel on that leave.
Confirm the cancellation.

Slack /vacation My Status response showing the user's upcoming leaves with a Cancel button on each leave

From Microsoft Teams

Open the Vacation Tracker bot in Microsoft Teams.
Click the My Profile tab at the top of the bot.
Find the leave you want to cancel in your upcoming leaves.
Click Cancel on that leave.
Confirm the cancellation.

Microsoft Teams Vacation Tracker bot with the My Profile tab open showing upcoming leaves and the Cancel option on each

However you cancel, the days return to your balance immediately, your Approver(s) get a notification, and the leave shows up as Cancelled in your Leaves tab going forward.

Past or in-progress leaves: depends on the policy

Whether you can cancel a leave that's already started or fully ended depends on the Leave Policy. If the policy allows past-leave cancellation, the Cancel option still appears for that leave; otherwise it's hidden and you'd need to ask an Admin or Approver to handle it (see How Do I Edit a User's Leave Request?).

Common Questions

Yes. Cancellation returns the days to your balance immediately, refresh your Leave Quotas section and you'll see Remaining tick back up.

Yes. A cancellation notification is sent to whoever approved (or was due to approve) the leave, on whatever channel they use. No action is required from them, it's a heads-up.

It depends on the Leave Policy. If the policy permits past or in-progress cancellation, you'll see the Cancel option for that leave; if it doesn't, the option is hidden. In that case, ask your Admin or Approver to edit or delete the leave from your profile.

What's Next?

Edit My Pending or Upcoming Leave Admin/Approver Edit a User's Leave Request a Leave

Need help?

Regular Users: If you have any questions, email us anytime at hello@vacationtracker.io.
Admins and Approvers: You can reach us via live chat Monday to Friday, 9 AM – 5 PM EST, or email us anytime at hello@vacationtracker.io.

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