SOURCE:    Vacation Tracker
TITLE:     Location Admin Training 4: Invite, Activate or Deactivate Users in Your Location (Email Only)
URL:       https://vacationtracker.io/knowledge-base/location-admin-training-email-only-invite-activate-or-deactivate-users-in-your-location/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Invite people in your Location who haven't joined yet, and activate or deactivate users.
Location Admin Training 4: Invite, Activate or Deactivate Users in Your Location (Email Only)
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Last updated on October 23, 2026

Location Admin Training 4: Invite, Activate or Deactivate Users in Your Location (Email Only)

You can't add new users, but you can invite people in your Location who haven't joined yet, and activate or deactivate them.

Invite Someone

If someone in your Location hasn't joined Vacation Tracker yet, invite them from the Users page so they can sign in and request leave.

Users page with the invite option for a user who hasn't joined yet

Deactivate a User

  1. Go to Users and find the person.
  2. Click the three-dot menu at the end of their row and choose Deactivate.
  3. Confirm with Deactivate.

To deactivate several people, tick them, then click Deactivate in the bar at the bottom of the page.

Change status confirmation box with Deactivate

What Deactivating Does

  • The person can't sign in or request leave, and gets no notifications.
  • Accruals pause until they're active again.
  • Their leave history, balances, Department and Location stay as they are.
  • Pending requests aren't canceled. Approvers can still answer them.

Activate a User Again

  1. On Users, set the Status filter to Inactive.
  2. Click the three-dot menu on their row and choose Activate.

Check It Worked

The Status column shows Active or Inactive for the person.

Common Questions

Ask your Administrator. Only Administrators can add new users.

Administrators can't be deactivated directly. Ask an Administrator to change their role first.

What's Next?

Location Admin Training 5: Choose Who Approves Whose Leave With Departments (Email Only) How Do I Deactivate a User? Location Admin Training 3: Update a User's Profile, Working Days and Leave Quotas (Email Only)
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