SOURCE:    Vacation Tracker
TITLE:     What Types of Reports Can I Export?
URL:       https://vacationtracker.io/knowledge-base/what-types-of-reports-can-i-export/
LANG:      en
PUBLISHED: 2022-06-06
UPDATED:   2026-10-28
READING:   2 min
SUMMARY:   Do you need to export information on your users' leave balance or leave history? Don't worry, we have you covered! Vacation Tracker Admins can export reports at any time from the online dashboard!
What Types of Reports Can I Export?
Vacation Tracker
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Last updated on October 28, 2026

What Types of Reports Can I Export?

The Reports page in Vacation Tracker has three exportable reports, the Company Audit Logs, and Scheduled Reports, which emails those reports on a schedule. Find them under Reports in the left menu. Who can open them is set in Features & Permissions under Who can run and export Reports.

Where to Find Reports

Sign in at app.vacationtracker.io, then in the left menu expand Reports and click Reports.

Reports page with the five tiles visible (Leave Request Report, Leave Balance Report, Monthly Leave Balance Report, Company Audit Logs, Scheduled Reports), each with its action button

What's on the Reports Page

Leave Request Report Generate and export

Per the page: "All Leave Requests per Leave Type for each employee over a selected period, including status, approver, dates, and duration."

Best for: auditing leave history, payroll inputs, end-of-quarter or end-of-year reviews.

Leave Balance Report Generate and export

Per the page: "A full breakdown of Leave Balances per Leave Type for each employee, including quotas, usage, rollovers, and remaining amounts for a selected period."

Best for: a snapshot of where everyone stands today, or a year-over-year comparison.

Monthly Leave Balance Report Generate and export

Per the page: "Leave taken (or scheduled) per Leave Type for each employee, broken down by month for the current and next 11 months."

Best for: headcount planning, forecasting how balances will look across the year as accrual cycles tick over.

Company Audit Logs View

Per the page: "A log of all changes across your organization, including settings updates, user imports, and more."

Best for: change tracking: who changed what setting and when. Cross-reference: How Can I View Company Logs?

Scheduled Reports Schedule Report Complete plan only

Per the page: "Set up recurring reports delivered by email on a chosen day and time each month."

Scheduled Reports isn't a separate report. It sends the Leave Request, Leave Balance, or Monthly Leave Balance Report by email once a month.

Best for: automatic recurring delivery. Payroll wants the Leave Request Report on the 1st of every month? Set it once and forget it.

Plan note: Scheduled Reports is a Complete plan feature. On Free and Core, the Schedule Report option is hidden. Generate and export still works for the other report types.

Exporting from a Report

For each of the three exportable data reports (Leave Request, Leave Balance, Monthly Leave Balance), clicking Generate and export opens the report view with filters at the top. From there:

  • Adjust filters: date range, Locations, Departments, Labels, Users, Leave Types, Status, etc.
  • Edit columns: toggle which fields appear via the top-right button.
  • Download: top-right button, choose CSV or Excel.
Filters narrow the export
The export reflects whatever filters you've applied. If you want everything, clear the filters before downloading.

What's Next?

Export a Leave Request Report Export Employee Leave Balances Company Audit Logs
Need help?
Regular Users: If you have any questions, email us anytime at hello@vacationtracker.io.
Admins and Approvers: You can reach us via live chat Monday to Friday, 9 AM – 5 PM EST, or email us anytime at hello@vacationtracker.io.

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