SOURCE:    Vacation Tracker
TITLE:     How Do I Export a Leave Request Report (Leave History)?
URL:       https://vacationtracker.io/knowledge-base/how-do-i-export-a-leave-request-report-leave-history/
LANG:      en
PUBLISHED: 2020-12-29
UPDATED:   2025-10-10
READING:   1 min
SUMMARY:   Our Leave Request Report lets you customize and export all leave history information for all of the users within Vacation Tracker into a simple spreadsheet view!

How Do I Export a Leave Request Report (Leave History)?

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Last updated on October 10, 2025

How Do I Export a Leave Request Report (Leave History)?

The Leave Request Report exports every leave request across your workspace into a spreadsheet — pending, approved, denied, expired — fully filterable by date, User, Department, Location, Leave Type, and status.

Steps

  1. Sign in at app.vacationtracker.io as an Admin.
  2. In the left menu, expand Reports and click Reports.
  3. On the Reports page, click Generate and export on the Leave Request Report card.
  4. Adjust the filters along the top of the report (see below).
  5. Optionally click Edit columns in the top-right to add or hide specific columns.
  6. Review the report table below the filters, then click Download in the top-right and pick CSV or Excel.
Leave Request Report view with the filter bar across the top, the Edit columns and Download buttons in the top-right, and the report table below

Filters You Can Apply

FilterWhat it controls
PeriodDate range the report covers (defaults to the current year).
DisplayShow duration in Days or Hours.
Date FormatHow dates are formatted in the output (defaults to YYYY-MM-DD).
LocationsFilter to specific Locations only.
DepartmentsFilter to specific Departments only.
LabelsFilter by labels assigned to Users.
UsersPick specific Users when other filters aren't enough.
Leave TypesShow only the Leave Types you want.
Request typeLeave requests only, or TOIL requests only.
StatusPending, Approved, Denied, Cancelled, Expired.
User StatusInclude inactive and deleted Users (active-only by default).

A Clear Filters button at the bottom of the filter panel resets everything.

Edit Columns

The Edit columns button in the top-right lets you toggle which fields appear in the export — useful when payroll only needs the date, duration, and User, but not the reason or approver.

What's in the File

By default the report includes: User name, email, Employee ID, Department, Location, Leave Type, start date, end date, days/hours, status, approver, reason, and request submission date.

Use it for
End-of-year audits, payroll exports, looking back at who took what across a busy quarter, identifying patterns in denied or expired requests.
For balances, not history
Need entitlements and remaining days instead of the request log? Use the Leave Balance Report — see How Do I Export Employee Leave Balances?

What's Next?

All Report Types Export Employee Leave Balances Per-User Leave History
Need help?
Contact our Support team via email or chat, Monday to Friday, 9 AM – 5 PM EST.

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