Free PTO Tracker Google Sheets Template for 2025

Streamline your time-off management with our Free 2025 PTO Tracker Google Sheets Template, making it simple to track and organize employee leave..

Manage any type of leave: Vacations, Holidays, Sick leave, WFH
Record and track leave for an unlimited number of employees
Easy to set up and follow

Who Can Use the Free PTO Tracker Google Sheets Template?

Our Free PTO Tracker Google Sheets Template for 2025 is ideal for professionals who want to stay organized and manage leave effortlessly. Whether you're tracking your own time off or managing a team's schedule, this template makes the process simple and keeps everything running smoothly.

HR Managers

Simplify leave tracking and ensure compliance.

As an HR manager, our Free PTO Tracker Google Sheets Template makes managing employee leave simple and stress-free. You’ll have an easy-to-use tool to track time off, maintain accurate records, and keep your team in the loop.

No more headaches over leave approvals—just smooth, efficient management.

Team Leaders

Stay on top of your team's availability.

For team leaders, the Free PTO Tracker Google Sheets Template helps you keep everything organized and prevent scheduling conflicts.

You can quickly check who's off and plan your team's workload accordingly, making sure projects stay on track and everyone knows what's expected.

Small Business Owners

Manage your team’s time off with ease.

Small business owners can stay on top of employee time off with our template. It’s a straightforward, hassle-free way to track leave without the need for complicated systems.

You’ll be able to plan staffing needs, avoid disruptions, and keep your business running efficiently—without the extra overhead.

How to Use the Free PTO Tracker Google Sheets Template

The Free PTO Tracker Google Sheets Template is simple to use and requires no hassle. To make things even easier, we've created a short video guide to walk you through all the steps.

🎥 Watch the video below and see how easy it is to track and manage employee leave!

Ready to Automate Your Leave Tracking?

The Free PTO Tracker Google Sheets Template is a great starting point, but why stop there? With Vacation Tracker, you can elevate your leave management by automating the entire process.

Effortless Automation

Managing leave doesn’t have to be a chore. With Vacation Tracker, leave balances are automatically calculated and updated as requests are made and approved.

You’ll also receive reminders for pending approvals or upcoming leaves, ensuring no request or update falls through the cracks.

Real Time Updates

Never wonder who’s available again. Vacation Tracker keeps your leave schedule updated in real time, providing you with a clear overview of who’s on leave, who’s available, and any upcoming absences.

This instant visibility helps with planning projects, scheduling meetings, and avoiding resource conflicts, all with just a quick glance.

Seamless Integration

Vacation Tracker fits seamlessly into the tools your team already uses daily. Whether it’s Slack, Microsoft Teams, or Google Workspace, Vacation Tracker allows employees to submit leave requests, managers to approve them, and teams to stay informed—all without leaving their favorite platforms.

Integration means no more switching between apps or systems, saving time and improving efficiency.

Custom Leave Policies

Every team is unique, and Vacation Tracker is built with flexibility in mind. You can set up policies tailored to your organization, including PTO accruals, carryover rules, probation periods for new hires, and more.

It’s not just a one-size-fits-all tool—it’s designed to meet the specific needs of your team and make leave management as smooth as possible.

Reduce the complexity of leave approval

Easily manage leave requests and approvals

By understanding where billable hours are going, who’s underutilized, and who can take on more.
Integrate with your favorite calendar and/or app

By understanding where billable hours are going, who’s underutilized, and who can take on more.
Generate reports with the click of a button

By understanding where billable hours are going, who’s underutilized, and who can take on more.