Smart Scheduling
Reports & Alerts
Polices
Make Leave Just Right for Your Team
Set up, track, and customize leave policies automatically so your team always has the time off they need—without the hassle. From accurate balances to flexible time off, everything works smoothly and saves you time.
Easily Leave Management
Set up rules for different roles, locations, and seniority levels so you never have to update policies manually.
Always Accurate Leave Balances
Accruals, rollovers, and TOIL are handled automatically—no more errors or wasted time.
Flexible PTO for a Happier Team
Customize leave policies or offer unlimited PTO to help your team maintain a healthy work-life balance.
Make Time Off Easy and Accurate
No more counting leave days manually. Everything is tracked automatically, so everyone gets the right time off. Your team can take leave when they need it, and everything stays organized without mistakes.
Create the Ideal Leave Policy for Your Company
Vacation Tracker lets you customize leave policies for every location, whether simple or complex. You can set rules for approvals, yearly leave quotas, and even more detailed options like accruals, TOIL (Time Off In Lieu), and carryover. This makes managing time off simple, fair, and automatic for everyone, saving you time by reducing errors.
Choose How to Allocate Leave
Vacation Tracker provides complete flexibility in how you assign leave quotas to your employees. You can choose to offer unlimited time off, giving your team the freedom to take leave as needed, or set a fixed number of days or hours for each employee.
Additionally, you have the option to decide how leave is allocated—whether it's provided upfront as a lump sum at the start of the year or accrued over time, where employees gradually earn their time off based on the hours or days worked.
Automate Employee Leave Accruals
Vacation Tracker lets you automatically track and manage employee leave over time without the need for manual calculations.
- Allow employees to accrue leave on a monthly, bi-weekly, semi-monthly, or weekly basis.
- Set accrual caps and pause accruals when necessary.
- Let employees request leave in advance, even if they haven’t fully accrued it yet.
Manage Time Off In Lieu
Allow employees to earn time off for overtime without extra administrative effort.
- Customize TOIL durations to match your team’s needs.
- Control who can request TOIL for better management.
- Set expiration rules to ensure balanced time-off usage.
Automatically Transfer Unused Leave
Automatically transfer unused hours to the next period, keeping your leave balances accurate and up-to-date.
- Set a maximum limit for carried-over hours to control leave balances.
- Decide if unused hours should expire to prevent accumulation.
- Enable negative rollover to allow employees to go below their leave balance.
Fully Customize Your Leave Policy
Decide if you want to let employees exceed their leave quota. If you prefer to restrict this, simply leave the option unchecked.
Give your team the flexibility to request leave in full days, half days, or hours, based on their needs.
Choose to hide certain leave types from the calendar and notifications. Only admins, approvers, and the employee requesting the leave will be able to see it.
Select if leave requests need manual approval. If disabled, all leave requests will be automatically approved without additional input from you.
Advanced Add-on
Blackout Period
Define specific times when leave requests are not allowed, making sure critical business periods remain fully staffed and operational.
Learn More
Google Sheets
Pen and paperAdvanced Add-on
Entitlement By Role
Assign different leave entitlements to employees based on their role, providing a fair distribution of time off tailored to each position.
Learn more
Advanced Add-on
Seniority Entitlements
Provide additional leave for employees based on their length of service, offering extra time off as a reward for their loyalty and commitment.
Learn More
The ease with which everyone transitioned across to using Vacation Tracker without asking a million questions was impressive!
Explore Our Full Range of Capabilities
Easily track and manage time off with Vacation Tracker’s many helpful features.
Smart Scheduling
Automatically track time off and avoid scheduling conflicts. With smart scheduling, you can ensure enough team members are available at all times without manually checking every request.
See Smart Scheduling
Team Management
Give your team more control over their time off by allowing them to submit, manage, and track their own leave requests, reducing managers’ workload and encouraging autonomy.
See Team Management
Location Control
Stay compliant by automating leave for teams in different locations, with custom leave policies and holidays.
See Location Control
Leave Approval
Eliminate the back-and-forth on leave requests by automating the entire process. Set up automatic approvals and define multiple levels of approvers for easier management.
See Leave Approval
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Integrations
We work where you work
Slack
Import users from your directory and automatically handle all requests without ever Slack.
Microsoft Teams
Request leave through the bot, add custom tabs, and bring Vacation Tracker into Teams.
Google Workspace
Automate leave tracking and receive leave requests and reminders straight to your inbox.
Never worry about time off tracking again
Vacation Tracker lets you fully customize your leave tracking without limits,
growing with your needs as your team expands.
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Try all Vacation Tracker features free for 7 days. No commitment, no credit card needed.
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See How It Works
Book a call with our team to learn how Vacation Tracker can help your team.
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