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Manage all employee
leave in one click

Vacation Tracker provides an automated solution for tracking leave for teams worldwide. Say goodbye to multiple tools—we handle all leave calculations, provide clear reporting, boost visibility, and ensure compliance.

  • Available in 8 languages:

Manage all employee  leave in one click

Let us handle leave tracking, so you can focus on growing your business

We deliver automated leave tracking to over 2,500 teams globally, allowing them to scale successfully without the hassle of manually calculating balances or figuring out who’s out of the office.

Stay Informed with Real-Time Data

Stay Informed with Real-Time Data

Gain instant access to your team's leave activity, helping you make informed decisions and plan ahead with confidence.

Empower Employees with Self-Service

Empower Employees with Self-Service

Enable employees to easily manage their PTO on one platform, reducing administrative tasks for HR and giving employees more control over their leave.

Improve Team Accountability

Improve Team Accountability

Let your team manage leave together on one secure platform, reducing miscommunication and keeping everyone on the same page.

Simplify Leave Management

Simplify Leave Management

Vacation Tracker integrates seamlessly, allowing you to manage PTO effortlessly without the hassle of switching between multiple platforms.

2500+

teams have put their trust in Vacation Tracker

100 000+

employees are saving hours each week on leave tracking

120+

countries are staying compliant with our software

OUR CUSTOMERS

Why teams around the world love Vacation Tracker

“The ease with which everyone transitioned across to using Vacation Tracker without asking a million questions was impressive!”

Romana R.

Producer, No Code

“Set it and forget it. New users come on, they get added to Vacation Tracker, and it just works.”
Mark F.

Partner, Buffkin Baker

“Having easy updates on who’s taking time off, and when, has helped our team be more connected than ever.”
Yami R.

People Operations, Team Blind

Read more reviews on Capterra.

OUR AWARDS

Recognized by industry experts

Request and approve leave in minutes
Block busy time periods
Assign substitute approvers when away

Simplify the approval process

Request and approve leave in minutes

Forget messy spreadsheets and paper forms. Approve leave for your global team with full visibility.

Block busy time periods

Keep your team on track during critical times. Avoid scheduling conflicts and maintain smooth operations with our easy-to-use tool.

Assign substitute approvers when away

Keep approvals on track even when key team members are unavailable, and easily designate substitute approvers.

Configure leave policies

Create custom leave types

Create unlimited leave types for your team, including vacation, sick leave, jury duty, WFH, and more.

Set location-specific leave policies

Customize leave policies for different locations to meet local regulations and needs.

Switch to hourly PTO tracking

Track paid time off by the hour for greater flexibility. Perfect for teams with diverse schedules and varying needs.

Automate your PTO accruals

Forget manual calculations and let us handle accruals. Set accrual caps, choose time periods, and more with ease.

Manage rollovers easily

Handle unused leave days and keep your policies organized. Set deadlines for when the days should be used.

Award days based on tenure

Automatically grant leave days according to employee tenure, rewarding loyalty and experience.

Set accruals based on roles

Automatically grant extra leave days based on each team member's role, recognizing their unique contributions and responsibilities.

Turn overtime into time off

Allow your employees to request time off in lieu (TOIL), and convert extra hours worked into valuable time off.

Create custom leave types
Set location-specific leave policies
Switch to hourly PTO tracking
Automate your PTO accruals
Manage rollovers easily
Award days based on tenure
Set accruals based on roles
Turn overtime into time off
Sync Vacation Tracker with your calendar
Configure custom notifications
Control Visibility
Generate reports at the touch of a button

Improve team visibility

Sync Vacation Tracker with your calendar

Keep all your plans in one place by syncing Vacation Tracker with your calendar, making it easier to manage your schedule.

Configure custom notifications

Stay informed with daily or weekly custom notifications from Vacation Tracker. Schedule them at your preferred time and apply filters such as departments, locations, or labels to get the updates you need.

Control Visibility

Control access to specific leave data and limit visibility to sensitive information with Vacation Tracker, protecting your team's privacy.

Generate reports at the touch of a button

Instantly generate detailed reports with Vacation Tracker, or schedule them based on your team's needs to easily notify management or coordinate with payroll.

Manage your global team

Track leave in multiple locations

Create as many locations as needed to easily stay compliant with local leave laws in multiple countries using Vacation Tracker.

Configure departments

Set up and manage departments within Vacation Tracker, appointing different approvers for each. Easily filter calendars and notifications based on departments for streamlined management.

Create sub-departments for further organization

Improve your organizational structure by creating sub-departments within Vacation Tracker, making it easier to manage specific teams.

Configure user profiles

Customize user profiles in Vacation Tracker to reflect individual roles and leave balances, set custom workweeks, and track leave history.

Assign Administrators, Approvers and Users

Administrators have full access to Vacation Tracker. Approvers can approve leave for their assigned departments, and Users can request leave, receive notifications, and connect their calendar.

Organize users with custom labels

Use custom labels in Vacation Tracker to organize users effectively, making it easy to filter and manage your team based on specific criteria.

Track leave in multiple locations
Configure departments
Create sub-departments for further organization
Configure user profiles
Assign Administrators, Approvers and Users
Organize users with custom labels

Integrations

We work where you work

Jennifer S. Vice President of Operations

“Best implementation of this year for our company!
We LOVE Vacation Tracker. We went from a single person tracking PTO on a spreadsheet to a completely transparent, user friendly portal. My employees were constantly asking how many days they had left and we were using paper request and payroll forms. Changes were a huge hassle. Now, they can send a chat message to request days off, see how many days they have left and can make adjustments easily.”

Jennifer S. Vice President of Operations

How to get started with Vacation Tracker?

  • 1

    Book a call with our Sales team...

    Schedule a call with our Sales team, and they will gladly help you select the perfect plan for your needs.

  • 2

    Create a free 7-day trial

    Enjoy our 7-day free trial, which includes access to all features! You can transfer all your previous data using our import feature.

  • 3

    Invite your team

    You don’t have to add team members until you're completely sure. Once you’ve explored our features, invite more people with no training required.

Automate PTO tracking for your growing team, worldwide

  • Book a Demo
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