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Free Excel Vacation Tracker Template

If you’re in search of a spreadsheet to help you manage and track leaves manually for up to 20 employees, look no further than our Free Excel Vacation Tracker Template.

Free Excel Vacation Tracker Template
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    Manage monthly and annual leave for employees

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    Track vacations, holidays, sick days, and PTO

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    Configure leave types that suit your team

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    For up to 20 employees

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    Easy-to-follow and customizable

What if you could automate all this with a leave tracker?

Let’s face it: no one like inputting employee leave data onto a boring, pesky spreadsheet, like our Free Excel Vacation Tracker Template. It’s time-consuming, stressful, and most importantly just not a fun way of tracking PTO.
That’s why you need an actual leave tracking tool like Vacation Tracker to simplify and automate your leave management, so you can focus on what you’re here to do: actual work.

Save valuable time

Think about all the time you waste updating Excel spreadsheets and tracking employee leave data on different platforms. Why bother with all that when our leave tracking tool can do it all for you in just a snap?

Make less mistakes

Say goodbye to last-minute leave surprises and manual leave tracking errors with our leave tracking software. We calculate everything for you, so you can stay rest assured that your leave management is in the right hands.

Uncomplicate PTO tracking

Save yourself the hassle of calculating employee leave balances, unused vacation days, and PTO accruals. Let us do the math so you can focus on what you’re here to do: actual work.

Get easy access to leave data

Vacation Tracker works from where you work — whether that’s Slack, Google Workspace, Microsoft Teams, or email. Get all the leave visibility you need right when and where you need it.

Here's how Vacation Tracker helps you master leave tracking

Discover all the features you need to start leave tracking like a pro.

Stay on top of all PTO news with notifications

Stay on top of all PTO news with notifications

Our daily and weekly notifications help employees keep track of who’s out, for what reason, and for how long so that everyone can work around each other’s schedules, stay more organized and avoid any last-minute surprises.

Customize our tool to your heart's desire

Multiple offices in multiple locations? Different leave policies? Scattered departments? No problem. Customize Vacation Tracker to fit exactly into the way you work. This way, you can create your dream leave tracking tool the way you deem fit.

Customize our tool to your heart's desire
Securely automate & store all leave-related data

Securely automate & store all leave-related data

The Administrator Dashboard is your portal to unlocking the full power of Vacation Tracker. Here, you can view your Employee Leave Calendar, go over individual User Profiles, set Leave Policies and so much more.

Take advantage of our Wallchart for even better overview of all planned leaves.


Why teams around the world love Vacation Tracker

“The ease with which everyone transitioned across to using Vacation Tracker without asking a million questions was impressive!”

Romana R.

Producer, No Code

“Set it and forget it. New users come on, they get added to Vacation Tracker, and it just works.”
Mark F.

Partner, Buffkin Baker

“Having easy updates on who’s taking time off, and when, has helped our team be more connected than ever.”
Yami R.

People Operations, Team Blind

Read more reviews on Capterra.

Frequently Asked Questions

Do you have some questions ? Find answers in our FAQ.

Yes, we do offer discounts to non-profit organizations. For more information, please contact our Support team.

If you need more time for your trial, it is possible to extend it. Please reach out to our Support team for assistance.

You can cancel your subscription at any time without incurring any fees, as there is no minimum term commitment.

Vacation Tracker allows only those users who are in your directory to be added, with the exception of users who sign up via email.

Our pricing plans do not impose any user limits; you can have as many users as you want without upgrading to a different plan.

There are no restrictions on the number of Administrators and Approvers you can have in your account.

If you are part of our Complete plan you can create as many departments and locations as you wish, as there is no cap on the number allowed. If you are part of our Core plan, you can create up to 3 Locations and 10 Departments.

If you have further questions or need assistance, please contact us at hello@vacationtracker.io or initiate a chat on our website.