SOURCE:    Vacation Tracker
TITLE:     Admin Training 7: Approve, Change or Add Leave for Anyone (Google Workspace)
URL:       https://vacationtracker.io/knowledge-base/admin-training-google-workspace-approve-change-or-add-leave-for-anyone/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Respond to leave requests, edit or delete leave, and add leave for anyone in your company.
Admin Training 7: Approve, Change or Add Leave for Anyone (Google Workspace)
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Last updated on October 23, 2026

Admin Training 7: Approve, Change or Add Leave for Anyone (Google Workspace)

As an Administrator, you can respond to leave requests, change leave that's already booked, and add leave for anyone.

Respond to Requests Waiting on You

  1. Go to Home and switch the view to Team Calendar.
  2. Under Waiting on you, review each request.
  3. Click Approve, Deny or Edit.
Home page in Team Calendar view with the Waiting on you list showing a pending request and the Edit, Deny and Approve buttons

Manage One Person's Leave

Open the user's profile and go to the Leaves tab:

  • Pending Leave Requests: Approve, Deny, Deny with Reason or Edit.
  • Scheduled Leaves: approved leave that hasn't happened yet.
  • History: past leave, which you can Edit or Delete.
Leaves tab on a user's profile with Pending Leave Requests, Scheduled Leaves and History

Add Leave for Someone

Use this when someone can't request leave themselves, for example when they call in sick.

  1. Click Request Leave at the top of the menu and choose Add Leave.
  2. Choose the user under Select a User.
  3. Choose the Leave Type and the Start and End Date, and add a Reason if needed.
  4. Click Add Leave.

You can also click Add Leave on a user's profile.

Add Leave form with Select a User, Leave Type and Start and End Date

Check It Worked

On the user's Leaves tab, the leave shows the right status and dates, and their balance under Leave quotas has changed.

Common Questions

Open the user's profile and go to the Leaves tab. Pending Leave Requests are listed at the top.

See How Do I Add TOIL for a User? in the links below.

What's Next?

Admin Training 8: Send Leave Summaries and Birthday Messages to Your Team (Google Workspace) How Do I Add a Leave for a User? How Do I Add TOIL for a User?
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