SOURCE:    Vacation Tracker
TITLE:     Admin Training 9: Choose Which Roles Can See Each Feature (Google Workspace)
URL:       https://vacationtracker.io/knowledge-base/admin-training-google-workspace-choose-which-roles-can-see-each-feature/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   2 min
SUMMARY:   Use Features & Permissions to choose which roles can see the Wallchart, run reports and see Energy, and turn the AI features on or off.
Admin Training 9: Choose Which Roles Can See Each Feature (Google Workspace)
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Last updated on October 23, 2026

Admin Training 9: Choose Which Roles Can See Each Feature (Google Workspace)

Features & Permissions controls which roles can see each feature. People outside the selected roles won't see it at all.

Decide First

Each setting can be Everyone, Administrators & Approvers or Administrators only.

  • Who can access the Wallchart
  • Who can run and export Reports
  • Who can see their own Energy Level
  • Who can see the Team Energy page

If your Approvers need balance or leave reports for their teams, include them in Reports.

Change the Settings

  1. In the left-hand menu, under Workspace Settings, click Features & Permissions.
  2. Under Feature Visibility, choose who can access each feature.
  3. Turn Vee AI assistant on or off.
  4. Under Communication, choose Who receives Quarterly Insights emails.
  5. Click Save.
Features & Permissions page showing Feature Visibility options and the Save button
Remember to save
The page doesn't save automatically. If you leave without clicking Save, your changes are lost.

Check It Worked

Reload the page. Your choices are still selected.

You've Finished the Admin Training

Your workspace is set up. For reports, automations and plans, see Go Further in Admin Training 0: What You Do as an Admin (Google Workspace)

Common Questions

No. These settings decide which other roles can see a feature. Administrators can see all of them.

What's Next?

Admin Training 0: What You Do as an Admin (Google Workspace) How Do I Control Which Roles Can Access Each Feature? How Can I Use Wallchart to View Upcoming Leaves?
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