SOURCE:    Vacation Tracker
TITLE:     How Can I Use Wallchart to View Upcoming Leaves?
URL:       https://vacationtracker.io/knowledge-base/how-can-i-use-wallchart-to-view-upcoming-leaves/
LANG:      en
PUBLISHED: 2023-04-25
UPDATED:   2026-10-28
READING:   4 min
SUMMARY:   Admins and Approvers - are you looking for another way to manage your users' leaves? Our Wallchart feature can help you out with this!
How Can I Use Wallchart to View Upcoming Leaves?
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Last updated on October 28, 2026

How Can I Use Wallchart to View Upcoming Leaves?

Wallchart is a horizontal grid showing every active User in your visible scope down the left and a strip of days across the top. It's the fastest way for an Admin or Approver to spot overlapping absences, plan around dense periods, and see who's covering for whom, all on one screen.

You're planning a product launch for the second half of August. Open Wallchart, set the date range to cover the second half of August, filter by the Engineering Department, and immediately see that three Users are out the week of the launch. Reschedule before announcing.
Who can use it
Wallchart visibility is controlled by Admins through the Features and Permissions page. There are three settings: Admins only, Admins and Approvers, or Everyone (Admins, Approvers, and Users). So depending on how your Admin has configured it, the Wallchart tab in the left menu may or may not show up for regular Users. If you don't see it but think you should, ask your Admin to check the Features and Permissions page.

How to Open Wallchart

  1. Sign in at app.vacationtracker.io.
  2. In the left-hand menu, click Wallchart.

You land on a grid: every active User in your visible scope is a row, days run across the top, and approved leaves and holidays are colored blocks within each row.

Wallchart page with User rows on the left, day columns across the top, colored leave blocks per User per day, and view-range / filter controls above the grid

Reading the Grid

  • Solid colored blocks: full-day leaves. The color matches the Leave Type (whatever you set on the Leave Type itself).
  • Striped blocks: half-day or hourly leaves. The same color but with a stripe pattern so partial absences are visually distinct.
  • Holiday rows: Location holidays render across all Users in that Location for the matching dates.
  • Legend at the bottom: lists the Leave Types on screen with their colors, plus Holidays, Non working day, and Leaves shorter than a day, so you can decode the grid at a glance.

Click any block for details

Click a block on a User's row to open a side panel on the right with the leave's details: Leave Type, dates, status, Approver, reason. Same for Location holidays. Click the User's name to jump to their profile.

Date Range

The date range field above the grid sets which days you see. It opens on the current month.

  • Pick dates: click the date range and choose a start and end date.
  • Arrows: use the arrows next to the date range to move the window back or forward by one week.

Filters

Above the grid, four filter dropdowns and one toggle let you narrow what you see:

  • Pending request: toggle that shows or hides pending leave requests on the grid. It's on by default.
  • Locations: show only Users in selected Locations
  • Departments: show only Users in selected Departments
  • Labels Complete: show only Users carrying selected labels (Full-Time, Manager, Contractor, etc.). Labels are a Complete-plan feature.
  • Leave Types: show only the selected Leave Types

You can mix and match, for example Engineering Department × US Location × Full-Time label, to drill down to a specific slice. Filters apply on top of the date range, so you can answer "who's out next month in Engineering" with two clicks.

Common Questions

Different layouts for different jobs. Calendar is a standard month grid where each cell is a date and Users are tagged inside. It's closer to how Google Calendar or Outlook lays things out. Wallchart turns it sideways: each User gets their own row, with days as columns, so you can scan across a single person or down a single day. Wallchart is denser and faster for forecasting; Calendar is better for one-off scheduling.

Yes. The Pending request toggle above the grid controls this, and it's on by default. Turn it off to see only approved leaves and holidays.

Two layers determine this. First, your role and what your Admin has set on the Features and Permissions page. That decides whether you can open Wallchart at all. Second, if you can open it, the Visibility Manager automation (if your Admin has it configured) controls which Users you see inside. Admins see everyone by default, while Approvers and Users have their visibility scoped down by the Visibility Manager settings.

What's Next?

What Information Can I See on My Calendar View? Can I Filter My Dashboard View Based On Locations Or Departments? How Do I Edit a User's Leave Request?
Need help?
Regular Users: If you have any questions, email us anytime at hello@vacationtracker.io.
Admins and Approvers: You can reach us via live chat Monday to Friday, 9 AM – 5 PM EST, or email us anytime at hello@vacationtracker.io.

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