Leave Tracker vs. Excel
Managing employee PTO with Excel is a tedious, error-prone, and disorganized process. Choose a leave tracker to streamline PTO management for employees, managers, and HRs.
Presenting a side-by-side comparison of our PTO Tracker vs. Excel
If you are still hesitant about switching from Excel to a leave tracking tool, here are some factors you should take into account as you make your decision:
Ease-of-use
Being designed specifically for tracking PTO makes it more intuitive to use than Excel, with features like automated calculations and updates.
Excel might be familiar to many, but its reliance on endless manual input and frequent updates can make it difficult to operate and maintain.
Accuracy
A leave tracker is designed to enhance accuracy by incorporating features like automated calculations and updates, thereby reducing the potential for errors.
Excel works on manual data entry which makes it prone to errors.
Time Management
Includes time-management features, like notifications that assist managers and employees in managing time-off.
Excel, lacking built-in time-management features, results in PTO management becoming a lot more time-consuming.
Approval Workflow
A leave tracker follows a predefined approval workflow to streamline the procedure of requesting and approving PTO.
Excel doesn’t have an integrated approval workflow for time-off requests.
Reporting
A leave tracker provides a range of prebuilt reports and offers more suitable options for customization.
Excel requires manual work in generating reports and offers fewer options for customization.
Integration with Other Systems
A leave tracker can integrate with other tools, such as Slack, Microsoft Teams, and Google Workspace, to facilitate processes and reduce the chance of errors.
Excel may have the capability to partially integrate with other tools, but it often requires additional manual effort to establish the integration.
Collaboration
Designed to streamline collaboration, a PTO Tracker offers features like a shared calendar, notifications, and reports to keep everyone in sync.
Even though Excel can allow multiple workers to access the same spreadsheet, it lacks a built-in tool for supporting the collaboration process.
Mobile Access
A leave tracker is available on mobile phones through integrations with platforms like Slack and Microsoft Teams, allowing users to manage PTO while on the move.
To access Excel, one must use a laptop or desktop computer, which makes it not mobile-friendly.
Customization
Customization in a leave tracker is easily accomplished through user-friendly settings and preferences, allowing you to configure leave types, multiple locations, departments, and more.
Customization in spreadsheets can be achieved to some extent using macros and formulas, but setting them up may require expertise in Excel.
Automated Reminders
Leave tracker includes an option for automated reminders to assist both employees and managers in effectively handling time-off requests and approvals.
Excel does not offer built-in reminders for managing time off requests and approvals.
Customer Support
A leave tracker offers customer support options through live chat or email to help users with any inquiries or issues.
Excel does not offer customer support for addressing leave tracking issues.
Scalability
A leave tracker has the capacity to effectively handle a significant number of employees and various time-off policies, ensuring scalability.
When the number of employees increases or the time off policies become more complex, managing Excel becomes more challenging.
Compliance
A leave tracker is designed to ensure compliance with local laws by offering features like custom leave policies and statutory holidays for each location.
Excel doesn’t have built-in functionalities to help secure compliance with labor leave laws and regulations related to PTO.
Automate the time-off approval process
Vacation Tracker simplifies leave management by automating the approval workflow, minimizing the reliance on manual and error-prone processes. When an employee sends a leave request, you will be instantly notified with all the essential information required to respond to the request.
Following your approval or denial, the employee will receive a short notification about the outcome. If the request is approved, it will seamlessly integrate into the team calendar and be included in regular daily or weekly notifications.
Let your employees self-manage PTO
Vacation Tracker empowers your team to manage their own PTO, freeing HR and management to focus on other priorities.
With our tool, all employees have a complete overview of their PTO balance, upcoming holidays, and scheduled leaves, helping them to plan their tasks accordingly.
Let your employees self-manage PTO
Vacation Tracker empowers your team to manage their own PTO, freeing HR and management to focus on other priorities.
With our tool, all employees have a complete overview of their PTO balance, upcoming holidays, and scheduled leaves, helping them to plan their tasks accordingly.
Vacation Tracker is loved by 2000+ teams worldwide
Vacation Tracker customers have successfully transformed their leave management processes, saving hours each week and ensuring smooth communication among team members. Plan better and work smarter with our tool.
Here's what our customers say about us.
OUR CUSTOMERS
Why teams around the world love Vacation Tracker
“The ease with which everyone transitioned across to using Vacation Tracker without asking a million questions was impressive!”
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Producer, No Code
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