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Leave Tracker vs. Excel

Managing employee PTO with Excel is a tedious, error-prone, and disorganized process. Choose a leave tracker to streamline PTO management for employees, managers, and HRs.

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Why consider an alternative to Excel?

Manually managing employee time off in Excel can be difficult and consume valuable time, causing many organizations to seek more suitable solutions.

Excel is prone to errors in PTO tracking.

Relying on manual input of PTO information in Excel is not only time-consuming but also error-prone, which can potentially result in employee dissatisfaction or even legal problems. A leave tracker can significantly reduce both the time required for these tasks and the possibility of mistakes.

It's not suited for collaboration.

Excel is not designed for collaboration and lacks the necessary transparency features to synchronize your team. A reliable leave tracker was designed with collaboration in mind, as it allows real-time communication and provides convenient access to the system from anywhere, at any time.

Not adapted for remote and expanding teams.

Excel is only a general-purpose application tool that may not be suitable for leave management in remote teams. On the other hand, a leave tracker lets you create and customize multiple locations, departments, labels, and leave types, ensuring that the tool aligns with your specific needs.

It's complicated and difficult to handle.

Tracking employee PTO allotment and requests in Excel can be a challenging assignment, particularly when the individual responsible for the spreadsheets leaves the company. This can lead to various issues, as it may become difficult for others to understand and update the information within the spreadsheets.

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Presenting a side-by-side comparison of our PTO Tracker vs. Excel

If you are still hesitant about switching from Excel to a leave tracking tool, here are some factors you should take into account as you make your decision:

Ease-of-use

Being designed specifically for tracking PTO makes it more intuitive to use than Excel, with features like automated calculations and updates.

Excel might be familiar to many, but its reliance on endless manual input and frequent updates can make it difficult to operate and maintain.

Accuracy

A leave tracker is designed to enhance accuracy by incorporating features like automated calculations and updates, thereby reducing the potential for errors.

Excel works on manual data entry which makes it prone to errors.

Time Management

Includes time-management features, like notifications that assist managers and employees in managing time-off.

Excel, lacking built-in time-management features, results in PTO management becoming a lot more time-consuming.

Approval Workflow

A leave tracker follows a predefined approval workflow to streamline the procedure of requesting and approving PTO.

Excel doesn’t have an integrated approval workflow for time-off requests.

Reporting

A leave tracker provides a range of prebuilt reports and offers more suitable options for customization.

Excel requires manual work in generating reports and offers fewer options for customization.

Integration with Other Systems

A leave tracker can integrate with other tools, such as Slack, Microsoft Teams, and Google Workspace, to facilitate processes and reduce the chance of errors.

Excel may have the capability to partially integrate with other tools, but it often requires additional manual effort to establish the integration.

Collaboration

Designed to streamline collaboration, a PTO Tracker offers features like a shared calendar, notifications, and reports to keep everyone in sync.

Even though Excel can allow multiple workers to access the same spreadsheet, it lacks a built-in tool for supporting the collaboration process.

Mobile Access

A leave tracker is available on mobile phones through integrations with platforms like Slack and Microsoft Teams, allowing users to manage PTO while on the move.

To access Excel, one must use a laptop or desktop computer, which makes it not mobile-friendly.

Customization

Customization in a leave tracker is easily accomplished through user-friendly settings and preferences, allowing you to configure leave types, multiple locations, departments, and more.

Customization in spreadsheets can be achieved to some extent using macros and formulas, but setting them up may require expertise in Excel.

Automated Reminders

Leave tracker includes an option for automated reminders to assist both employees and managers in effectively handling time-off requests and approvals.

Excel does not offer built-in reminders for managing time off requests and approvals.

Customer Support

A leave tracker offers customer support options through live chat or email to help users with any inquiries or issues.

Excel does not offer customer support for addressing leave tracking issues.

Scalability

A leave tracker has the capacity to effectively handle a significant number of employees and various time-off policies, ensuring scalability.

When the number of employees increases or the time off policies become more complex, managing Excel becomes more challenging.

Compliance

A leave tracker is designed to ensure compliance with local laws by offering features like custom leave policies and statutory holidays for each location.

Excel doesn’t have built-in functionalities to help secure compliance with labor leave laws and regulations related to PTO.

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Automate the time-off approval process

Vacation Tracker simplifies leave management by automating the approval workflow, minimizing the reliance on manual and error-prone processes. When an employee sends a leave request, you will be instantly notified with all the essential information required to respond to the request.

Following your approval or denial, the employee will receive a short notification about the outcome. If the request is approved, it will seamlessly integrate into the team calendar and be included in regular daily or weekly notifications.

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Let your employees self-manage PTO

Vacation Tracker empowers your team to manage their own PTO, freeing HR and management to focus on other priorities.

With our tool, all employees have a complete overview of their PTO balance, upcoming holidays, and scheduled leaves, helping them to plan their tasks accordingly.

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Easily manage employees in various locations

Vacation Tracker allows you to establish multiple locations with custom leave policies and statutory holidays, making it easy to follow local laws.

Furthermore, the flexibility offered by our tool allows organizations to customize the leave management process according to their specific needs by creating various departments with assigned approvers and labeling users accordingly.

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Vacation Tracker is loved by 2000+ teams worldwide

Vacation Tracker customers have successfully transformed their leave management processes,
saving hours each week and ensuring smooth communication among team members. Plan better and work smarter with our tool.