SOURCE:    Vacation Tracker
TITLE:     How Do I Edit a User's Leave Request?
URL:       https://vacationtracker.io/knowledge-base/how-do-i-edit-a-users-leave-request/
LANG:      en
PUBLISHED: 2021-01-20
UPDATED:   2026-09-10
READING:   3 min
SUMMARY:   Admins and Approvers, if you are looking to edit a user's previous, current or upcoming leave you came to the right place! :)

How Do I Edit a User's Leave Request?

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Last updated on September 10, 2026

How Do I Edit a User's Leave Request?

Admins and Approvers can edit a User's leave — change dates, hours, or reason — from the User's profile or from the Pending Requests panel on the Dashboard. The one thing edits can't change is the Leave Type; for that, the User has to cancel and submit a new request.

Watch the tutorial

A short walkthrough of editing a User's leave request as an Admin or Approver:

From the User's Profile

  1. Sign in at app.vacationtracker.io with an Admin or Approver account.
  2. Open the User's profile from Users in the left menu.
  3. Click the Leaves tab — every leave (pending, approved, denied, cancelled, expired) is listed here.
  4. Find the leave you want to edit, then click the Edit button on that row.
  5. Change the dates, hours (if it's hourly/half-day), or reason as needed. Leave Type is not editable — that field is read-only on the Edit form.
  6. Click Save. The User is notified about the change through their integration channel and the User's Leaves tab logs the edit.
User profile Leaves tab with a row's Edit button highlighted, and the Edit Leave modal alongside with Dates, Hours, and Reason fields (Leave Type read-only)

From the Dashboard's Pending Requests

If the leave is still pending approval, you can also edit it directly from your Dashboard:

  1. On the Dashboard, scroll to the Pending Requests section.
  2. Find the request, then click Edit on its card.
  3. Change dates, hours, or reason — same constraints as on the profile flow. Save when done.
Dashboard Pending Requests panel with a request card's Edit option highlighted, leading to the Edit Leave modal
Leave Type can't be changed
An existing request is tied to its original Leave Type — you can adjust the dates and hours within that Leave Type, but you can't switch a Vacation request into a Sick Day. To change Leave Type, cancel or delete the request and have the User submit a new one with the correct type.
Past leaves and balance
Edits to past or in-progress leaves change balance impact accordingly — shortening a leave returns days to the balance, extending it deducts more. Every edit shows up on the User's Leaves tab tied to the leave record itself (the Logs tab tracks profile-level changes like role / department / location updates, not individual leave edits).

Common Questions

Each leave is bound to the Leave Type it was created with — the balance is deducted from that Type's quota, and the approval flow / auto-approval rules / colour on the calendar all depend on the Leave Type at creation. Switching mid-request would invalidate all of those. To "change Leave Type," delete the existing request and have the User submit a new one with the correct Type.

Yes — pending requests are editable from the Pending Requests panel on the Dashboard or from the User's Leaves tab. Edit the dates / hours / reason, save, then approve or deny separately.

Yes. Vacation Tracker sends them a notification on their integration channel (Slack DM, Teams chat, or email) explaining what changed.

What's Next?

Edit My Own Leave Respond to a Leave Request Cancel a Leave Request
Need help?
Contact our Support team via email or chat, Monday to Friday, 9 AM – 5 PM EST.

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