SOURCE:    Vacation Tracker
TITLE:     How Do I Hide a Requested Leave Type Name?
URL:       https://vacationtracker.io/knowledge-base/how-do-i-hide-a-requested-leave-type-name/
LANG:      en
PUBLISHED: 2020-12-29
UPDATED:   2025-10-10
READING:   1 min
SUMMARY:   Keep personal leave like sick days private: Hide Leave Type shows colleagues that someone is away without showing the type. Set it per leave policy.
How Do I Hide a Requested Leave Type Name?
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Last updated on October 10, 2025

How Do I Hide a Requested Leave Type Name?

Some leave types are more personal than others — Sick Day, Mental Health Day, Bereavement. The Hide Leave Type setting lets you keep the type of leave private while still showing that someone is away. Admins, Approvers, and the requester always see the full picture; everyone else just sees that the person is out.

How to Turn On Hide Leave Type

This setting sits on each leave policy, which means you configure it per Location, per Leave Type. You could hide Sick Day on every Location but leave Vacation visible — the toggles are independent.

  1. Sign in at app.vacationtracker.io.
  2. In the left-hand menu, expand Leave Setup and click Locations.
  3. On the Location you want to configure, click Edit Leave Policies.
  4. Find the leave policy you want to hide and click the edit (pencil) icon on its row.
  5. In the policy editor, tick the Hide Leave Type checkbox.
  6. Click Update at the bottom of the page to save your changes.
Leave policy editor with the checkbox for hiding the requested leave type name highlighted
Direct from the app
The in-app tooltip spells out exactly what happens: "If enabled, this Leave Type will be hidden from the Calendar and Notifications. Only Administrators, Approvers, and the requesting User will be able to see it."

Who Sees What

Once Hide Leave Type is on for a given leave policy, here's how visibility breaks down across your team.

Regular Users (teammates) Hidden

See only that the person is away — no leave type name on the Calendar, no leave type in notifications. The informational pop-up on the Calendar no longer reveals what the leave was.

The Requester Visible

Always sees their own leave type in full. Hiding it from others doesn't hide it from the person who submitted the request.

Approvers Visible

Need to know what they're approving — they still see the leave type on the request and in approval notifications.

Administrators Visible

Retain full visibility across the Dashboard, Calendar, and reports. The setting is about regular-user privacy, not admin oversight.

When to Use It

A few patterns that tend to work well:

  • Turn it on for Sick Day, Mental Health Day, Bereavement Leave, and other sensitive types — these are the strongest candidates.
  • Leave it off for Vacation and Work From Home, where visibility actually helps the team plan around who's around.
  • If you also need to control who can see whose leaves — for example, restricting Users so they only see leaves from their own Department — look at Visibility Manager. That automation handles per-User and per-Department visibility, which is a different problem from masking the leave type name.

Common Questions

No. Teammates still see that the person is away on that date — only the leave type name is hidden. The pop-up that normally shows what kind of leave it is simply doesn't include that detail anymore for regular users.

Three groups: Administrators, Approvers, and the requesting User. Everyone else sees only that the person is out, not why.

Yes — the hiding applies to the Calendar view inside Vacation Tracker and to notifications sent out to regular users. Admins and Approvers still receive the details in their own notifications.

What's Next?

What Information Can I See on My Calendar View? Visibility Manager (Automation) How Do I Create and Configure Leave Policies?
Need help?
Regular Users: If you have any questions, email us anytime at hello@vacationtracker.io.
Admins and Approvers: You can reach us via live chat Monday to Friday, 9 AM – 5 PM EST, or email us anytime at hello@vacationtracker.io.

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