Save yourself tons of hassle, manual number crunching, and valuable time with our handy PTO Accrual calculator! Keep scrolling to learn more about how it works.
PTO accrual is the accumulation or gradual increase of your paid time off hours during the year. Accrued PTO is the type of leave your employees earn over time, based on the number of days or hours they’ve worked.
Our PTO Accruals calculator helps you easily calculate the amount of time off you will accrue every period or by a certain date, helping you automate any manual calculation in just a few clicks.
Start by selecting a format to display your PTO balance in. Then, input all relevant fields in your chosen format. Lastly, hit Calculate to get your answer. Yes, it’s that simple.
Don’t forget to refer to our Glossary below for some helpful terms!
Show balance in:
Reset
Start by selecting a format to display your PTO balance in. Then, type in your starting PTO balance, along with the dates your accrual begins and ends. Select your total accrued hours, the frequency, and the total hours you’ve used so far. Lastly, set a limit (if you have one) and hit Calculate.
Don’t forget to refer to our Glossary below for some helpful terms!
Show balance in:
Reset
Start by selecting a format to display your PTO balance in. Then, type in the PTO you’ve used so far, the start date of accrual, and more. Hit Calculate and we’ll show you all the PTO you can accrue on a certain date.
Don’t forget to refer to our Glossary below for some helpful terms!
Show balance in:
ResetSelect the frequency of accumulating PTO in a certain period. Pick between Weekly, Biweekly, Semimonthly, or Monthly accrual.
This is the amount of PTO you start your calendar year with. It may include both your base amount of PTO and any time that has been rolled over.
The number of total hours an employee accumulates during the year divided by your accrual frequency gets you the number of hours accrued.
Choose to display your yearly PTO quota in either the Days (e.g 20 days) or Hours (e.g. 160 hours) format.
The amount of unused PTO your company allows you to roll over from the previous year to the next.
You can choose to put a cap or set a limit on your PTO usage within a given timeframe.
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