CustomersPricing
Book a demo
 
SOURCE:    Vacation Tracker
TITLE:     PTO Accrual Calculator: How Much PTO Will I Have? (Free)
URL:       https://vacationtracker.io/tools/pto-accrual-calculator/
LANG:      en
PUBLISHED: 2023-04-14
UPDATED:   2026-10-23
SUMMARY:   Enter your accrual rate, pay schedule, start date, PTO used and cap. See your PTO balance on any date, or when you'll reach a target. Free, no sign-up.
PTO Accrual Calculator: How Much PTO Will I Have? (Free)

PTO Accrual Calculator

Our free PTO calculator shows how much paid time off you'll have on any date, when you'll reach a target balance, and how much you earn each pay period or per hour worked.

Updated for 2027

How much PTO will I have by a specific date?

Choose your preferred PTO display format, then enter your starting balance, accrual start and end dates, total accrued hours, accrual frequency, and hours used so far. If applicable, set a PTO limit, then hit Calculate to see your total PTO on that date.

Show balance in:

Hours Days
PTO Accruals Calculator 2
Starting PTO Balance
(Hours rolled over from last year)
Start Date of Accruals:
MM/DD/YYYY
End Date of Accruals:
MM/DD/YYYY
Accrue:
h
Accrual Frequency:
On:
How many PTO Hours were used so far?
h
Result:
Calculate
resetReset

How is PTO accrual calculated?

Divide your yearly PTO hours by the number of pay periods in a year. For example, 15 days of PTO is 120 hours (at 8 hours a day). Paid biweekly (26 pay periods), you earn 120 ÷ 26 = 4.62 hours each paycheck. Hourly employees usually earn a set amount per hour worked, such as 1 hour for every 30 hours.

How to calculate your PTO accrual

  1. Find your yearly PTO in hours: days × hours per day (15 × 8 = 120).
  2. Count your pay periods: weekly 52, biweekly 26, semimonthly 24, monthly 12.
  3. Divide: 120 ÷ 26 = 4.62 hours per paycheck. Then add your starting balance and subtract the hours you've used to get your balance on any date. The calculator does this, including caps.

PTO accrual per pay period (8-hour days)

PTO per yearWeekly (52)Biweekly (26)Semimonthly (24)Monthly (12)
10 days (80 h) 1.54 h 3.08 h 3.33 h 6.67 h
13 days (104 h) 2.00 h 4.00 h 4.33 h 8.67 h
15 days (120 h) 2.31 h 4.62 h 5.00 h 10.00 h
20 days (160 h) 3.08 h 6.15 h 6.67 h 13.33 h
25 days (200 h) 3.85 h 7.69 h 8.33 h 16.67 h

The typical US company using Vacation Tracker gives 13 days of PTO a year (median, Leave Trends report). At 13 days, a biweekly employee earns exactly 4 hours per paycheck.

PTO accrual for hourly employees

Many employers give hourly staff a set amount of PTO per hour worked, for example 1 hour for every 30 hours. At 40 hours a week, that's 1.33 hours a week, or about 69 hours (8.7 days) a year. Sick leave rules differ by state, so check your state's leave laws.

Calculate your PTO per hour worked

Explore more free tools

View all tools
PTO Liability Calculator Calculate what your team's unused time off is costing your company, from total liability down to cost per employee. Try it now Prorated PTO Calculator A simple way to calculate paid time off for part-timers and mid-year hires. Try it now Leave Policy Generator Build a clear and compliant leave policy for your company in just a few clicks, tailored to your location and needs. Try it now

Frequently asked questions

Divide your yearly PTO hours by your pay periods. With 15 days (120 hours) paid biweekly, you accrue 120 ÷ 26 = 4.62 hours per paycheck. Semimonthly, it's 120 ÷ 24 = 5 hours.

Divide the PTO hours you earn by the hours you must work to earn them. At 1 hour per 30 hours worked, you earn 0.0333 hours per hour, so a 40-hour week earns 1.33 hours of PTO.

At 8 hours a day, 15 days is 120 hours. At 7.5 hours a day, it's 112.5 hours. Use the hours to days calculator above for other workday lengths.

A cap is the most PTO you can hold. Once you reach it, you stop accruing until you use some. Turn on the cap in the "How much PTO will I have on a date?" calculator to see when you'll hit it.

It depends on your employer's policy and, in some US states, the law. Enter last year's leftover hours as your starting balance.

Yes. There's no sign-up, and the link in your browser opens the same result, so you can share it.

Use leave software. Vacation Tracker calculates accruals, caps and rollovers automatically and shows each person's balance in Microsoft Teams, Slack or Google Workspace.