Your One-Stop-Shop For Effective Leave Tracking

Vacation Tracker helps your team manage leave in a few clicks, saves time and keeps everyone up-to-date. 

A leave tracker your team can rely on.

Simplified Leave
Approval Process

To book a half day, a full day or a multiple day leave through Slack, type “/vacation” into any Slack channel to submit a leave request.

To book leave through Microsoft Teams, start a chat with Vacation Tracker and type “Request leave”.

Once the request is submitted, an Administrator or Approver will be notified to approve or deny the leave request instantly.


Set up notifications for an entire organization or tailor them to each team. Customize the time of the notifications, and pick the Slack or Microsoft Teams channel on which they will appear.

Weekly or daily notifications can be configured by an Administrator, to keep all team members informed about scheduled leaves.

leave types

Organization-wide Leave Types

Administrators can create up to 24 completely custom leave types, along with the first default Leave Type, Paid Time Off, which is also completely customizable.

Teams can request full or half-days, sick days, conference days, Jury Duty and many other types of leave all in one place.

Custom-made Leave

Leave Policies are tied to Locations. Each Location can use any of the Leave Types created for the entire Organization, by assigning a custom Leave Policy to it.

You have the option to copy Leave Policy settings from a previously created one or configure completely new settings for each.

Manage Multiple Locations

If you have team members located in different places, you can create and configure multiple Locations in Vacation Tracker. Place all team members in the corresponding Location, whether they are a part of the same team or not.

Each Location has its Holidays, as well as custom Leave Policies.

Multiple Department Management

Perfect for offices in different locations, multiple departments can be set up on Vacation Tracker.

Filter the Calendar and the Dashboard by Department to get a customized overview.

Select Approvers or Administrators for each team to manage leave, and tailored notifications.

Built-in Reporting

Administrators can generate and export reports as CSV files.
Through the Administrator Dashboard, reports can be generated to fit your organization’s needs. Just choose the time period you want and export. Quick and hassle-free.

Customizable Team
Member Profiles

Choose who uses Vacation Tracker from your Slack or Microsoft Teams organization. Administrators can manage active and inactive users, and can completely customize employee profiles. Through the Administrator’s Dashboard, leave allowance can be personalized in every individual team member profile.

Administrator Dashboard

The Administrator Dashboard provides a comprehensive overview.

On this Dashboard, Administrators can easily approve or deny requests, set Leave Types, manage Notifications, and customize all Settings.

Approval Privileges

Set up Administrators or Approvers for any organization. Approvers will receive leave requests from their assigned teams. They can approve or deny requests, but cannot customize any of the Settings.


Administrators can set up a custom Workweek for the entire organization, or customize workweeks for individual employees.

Rollover Policy

Have rollover policy reflected directly and accurately in Vacation Tracker. Allow team members to transfer some or all of their remaining days off to the following year, and pick an expiration date for the rollover days.

Fiscal Year Start/End Date

Administrators can adjust vacation period reset dates, depending on the organization’s fiscal year end.

Calendar Integration

Integrate Vacation Tracker with Google Calendar, Outlook or iCal to get synchronized leave information.

Visit our Helpdesk for more information on the vacation calendar tracker.


Logs give you a complete audit trail of all your employees’ leave activity — from approval to status updates, workweeks, PTO, and more — in one place. In simple words, Administrators are now able to see who did what, where, and when and get full visibility into their team’s leave-related activities. Users can view their own logs as well.


Our Accruals feature takes the hassle out of manually calculating employee leave balances by automating it directly in our system. Just set the accrual intervals (daily, weekly, bi-weekly, or monthly) and we’ll take care of the rest.

This feature is available as a part of the Complete Plan.


Organize users into multiple groups based on your convenience by creating Labels in Vacation Tracker. Labels allow you to group users together with just one click and can also be customized to include a name and color.

This feature is available as a part of the Complete Plan.


Vacation Tracker users can save time and sift through leave information by filtering results on the basis of Locations, Departments, or both. Now, you can find the exact information you need without having to struggle with information overload.

Perfect Integration

Taking notes about vacation requests in a spreadsheet is a thing of the past. With Vacation Tracker it has never been easier to manage your employees’ time off requests.

Need a feature that’s not on the list?

Contact us and we’ll see what we can do.

Just send us an email at or start a chat with us.

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